PracticeMatch Subscription Services

The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids for PracticeMatch Subscription Services under solicitation number HHS0017691, with a response deadline of July 29, 2026. The contract, classified under NAICS code 561311, is an Invitation for Bids (IFB) aimed at securing a comprehensive physician recruitment platform that includes job board functionality, access to multiple physician databases such as PinPoint, MedTies, WorkTies, APMatch, and HCPTies, marketing tools totaling 75,000 annual emails and 10,000 licensed physician emails, text messaging capabilities, and a customizable Applicant Tracking System. Additional deliverables include 55 job slots, 170 hours of annual provider sourcing, API integration, and two annual virtual career fairs, all supported by secure user credentials, training, and technical support responses within one business day. Services are to be delivered online during standard business hours, Monday through Friday, 8 a.m. to 5 p.m. Central Time, with no after-hours work permitted and state holidays observed as designated by the State Auditor’s Office. The contract term begins September 1, 2026, and ends August 31, 2027, with options to renew for two additional one-year terms and a possible one-year extension contingent on funding. All pricing must be submitted via Exhibit C – Pricing Sheet as firm fixed prices that are all-inclusive, covering labor, materials, equipment, and related expenses, with no reimbursement for incidental costs such as travel, hotel, per diem, phone calls, or office space. Invoices must be submitted monthly, include the contract or purchase order number, and provide a detailed description of work completed consistent with Exhibit C. Payment is contingent upon proper documentation and compliance with state requirements, including the mandatory Texas Identification Number (TIN). Bidders must comply with extensive insurance requirements, including a $1,000,000 umbrella liability policy, and must carry primary coverage that supersedes any state-provided insurance. Contractors are responsible for workers’ compensation for subcontractors and must retain insurance certificates for seven years post-contract. Personnel must pass comprehensive statewide criminal and sex offender background checks covering the past seven years of residence, and those with certain convictions are prohibited from providing services. The award will be based on best value to the State of Texas, evaluating technical compliance, performance