Solicitation Services - Swimming Pool Maintenance Services

The solicitation 19ZA6026Q0001 issued by the U.S. Embassy Lusaka under the Department of State calls for comprehensive swimming pool maintenance services, including the provision of all labor, materials, equipment, and associated services required to maintain operational swimming pools at the embassy location in Lusaka, Zambia. The contract contemplates a base period of one year with four optional one-year extensions. While specific pricing details are not provided, the contract covers recurring monthly maintenance and one-off deep cleaning services with estimated volume metrics, under a likely firm-fixed-price model governed by FAR Part 12 commercial item acquisition procedures. Key deliverables include a strategic maintenance plan, quality assurance protocols, regular inspection and cleaning visits, and adherence to stipulated water quality standards such as maintaining total alkalinity, chlorine residual, and pH within defined ranges. The contractor holds responsibility for quality control, performing routine inspections, while the government monitors compliance and performs formal acceptance on-site. The contract is heavily regulated by numerous applicable FAR clauses that address labor standards, equal employment opportunities, cybersecurity restrictions, ethical conduct, and prohibitions on certain telecommunications equipment, reflecting stringent compliance and security requirements. Extensions and indefinite-quantity provisions offer flexibility in service duration and volume. Invoicing is conducted through the embassy’s Financial Management Office, with submissions accepted in paper or electronic email formats to a designated address. Proposal submissions are due by May 26, 2026, and must include standard government forms, proof of business capability and insurance coverage, as well as certifications of compliance with various federal regulations and policies. The award will be made on a lowest price technically acceptable basis, emphasizing technical compliance and contractor responsibility without weighting non-price factors. Contractor communications must reflect disclaimers about their non-governmental status, and flow-down clauses ensure subcontractor adherence to federal regulations. Overall, the solicitation establishes a detailed framework for providing sustainable, compliant, and high-quality pool maintenance services critical to the operational environment of the U.S. Embassy in Lusaka.