Preventative Maintenance of Embassy Chillers

The Contractor is required to perform comprehensive preventive maintenance services on two Carrier chillers located at the U.S. Embassy in Canberra, Australia, ensuring all systems remain in good operational condition when activated. This includes quarterly and annual servicing tasks such as measuring and recording refrigerant suction and discharge pressures, oil pressures, and verifying the operation and calibration of safety controls and thermostats. All work must be carried out by Carrier-certified technicians using OEM-approved parts and refrigerants that comply with AHRI Standard 700-2015 or its most current revision. The Contractor must supply and maintain an on-site inventory of expendable parts including filters, belts, hoses, oils, coolants, greases, sealants, thermostats, and fuses, along with all necessary tools, testing equipment, and personal protective gear. Refrigerants and materials delivered to the post must be new and unused; reclaimed refrigerants are prohibited from being delivered though those already on-site may be retained and used if uncontaminated, and must be clearly labeled. All personnel must adhere to strict safety protocols, including lockout/tagout procedures, wear appropriate PPE, and immediately report any safety concerns or injuries to the Post Occupation Safety and Health Officer. Material Safety Data Sheets must be provided for all hazardous materials and submitted to the Contracting Officer’s Representative for approval. The contract has a one-year base period with four additional one-year options, and performance is to occur at the U.S. Embassy Canberra at 21 Moonah Place, Yarralumla, ACT 2600. Offerors must submit pricing in Australian dollars, except for U.S.-based firms that may propose in U.S. dollars, with all taxes such as GST and VAT clearly itemized separately on invoices. Monthly invoices must be emailed to cnbcustservice@state.gov and include the contractor’s banking details, contract number, invoice date, and contact information for invoice corrections. Payment will be made via Electronic Funds Transfer within 30 days of receiving a proper invoice. The Contractor must be registered in the System for Award Management with an active UEI number and must comply with all applicable FAR clauses including those related to whistleblower rights, business ethics, labor standards, and subcontractor restrictions. Technical capability must be demonstrated through proven experience maintaining Carrier chillers at U.S. overseas posts, and the Contractor must designate a Project Manager fluent in English to serve as the primary liaison. The Government will monitor performance through a Quality Assurance and Surveillance Plan with a performance standard of no more than