PRICE TERM AGREEMENT FOR ICE MACHINE PREVENTATIVE MAINTENANCE, AND REPAIR SERVICES FOR THE HAWAI'I FIRE DEPARTMENT

The County of Hawai’i is seeking bids for a Price Term Agreement to provide preventive maintenance and repair services for ice machines and related equipment used by the Hawai’i Fire Department. The solicitation, numbered 26-0257, was posted on May 11, 2026, with a response deadline of May 23, 2026. All submissions must be made electronically through the OpenGov Procurement Portal and cannot be accepted via email, mail, or fax. The contract covers service for multiple fire station locations including Kailua, Honokaa, and Waimea, with equipment listed including Hoshizaki and Manitowoc ice makers, Scott Safety air compressors, emergency generators, and Daikin ductless split systems, each requiring biannual maintenance. The agreement is structured with a base period and four optional one-year extension periods, with pricing for labor and services to be submitted by bidders, though no unit prices or total contract values are currently specified. Performance must occur at the designated fire station locations with F.O.B. destination terms, meaning the contractor bears all freight and delivery costs. The work must comply with manufacturer specifications, OSHA regulations, county safety standards, and industry best practices. Inspection and acceptance are solely at the discretion of the County, requiring full conformity with contract requirements, with only minor deviations allowed if they do not impact performance or safety. Contractors must provide proof of insurance naming the County as an additional insured with 30-day cancellation notice, certify they are not debarred from government contracting, and adhere to state nondiscrimination laws and county ethics codes. Payment is tied to delivery and acceptance, with invoicing based on completed services supported by documentation, though no specific billing system like WAWF is mandated. No federal funds may be used for this procurement. Bidders must certify compliance with wage laws for contracts over $25,000 and submit certified cost or pricing data if the proposed value exceeds $100,000. A tax clearance certificate is required for awards over $2,500. The evaluation will be based on best value to the County, considering both cost and non-cost factors, with no use of LPTA methodology. Proposals must be submitted without alterations to required forms and documents. No UEI, CAGE code, or small business socioeconomic certifications are required, and there is no provision for contract modifications under FAR-style clauses; instead, Hawaii Administrative Rules and Revised Statutes govern contract administration