This Solicitation opportunity from Minnesota was posted on April 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Printing and Delivery of University Newspaper

Closed

MnSCU-SRC-MNSU-2026-000579-RFPState & Local

Submission Closed05/15/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

Minnesota State is seeking a vendor to print and deliver The Reporter, the student-produced newspaper at Minnesota State University, Mankato, under a contract effective August 1, 2026, with a duration of one or two years, extending through July 31, 2027 or 2028. The newspaper is to be printed twice weekly on Tuesdays and Thursdays during the academic year, excluding university holidays, with the possibility of adjusting to a bi-weekly schedule upon 30 days’ notice or suspending publication during Thanksgiving week. The vendor must receive digital files by 4:00 AM on publication days and deliver finished newspapers to the Reporter Office in CSU 293 by 8:30 AM using the campus loading dock for brief access. The format must be tabloid size with a page dimension of 11 3/8” x 16” and an image area of 9.833” x 15”, printed on 30 lb newsprint, with one free process color plate for the front, center, and back of each issue. Special sections including the Housing Guide, Best of MSU, and Futures Magazine must also be printed and delivered as needed, with Futures requiring glossy stock and stapling. The vendor must accommodate unscheduled special sections at any time during the academic year or summer without additional charge. Proposals must include a detailed work plan addressing delivery logistics, file transfer timelines, ability to handle last-minute changes, paper quality, and print fidelity, which together account for 45% of the evaluation score. Cost, evaluated as value relative to service, accounts for 30%, while the vendor’s qualifications, experience with similar projects, and personnel credentials make up 10%, and completeness of submission and adherence to Minnesota State terms each contribute 10%. All submissions must be made exclusively through the Minnesota State e-procurement system by May 15, 2026, and must include an Affidavit of Non-Collusion, an Affirmative Action Declaration, a Supplier Diversity Form if applicable, and disclosure of any organizational conflicts of interest. Personal information in resumes must be omitted unless explicitly noted for contact purposes. Pricing must be submitted for both contract years, and failure to execute the contract by June 15, 2026, will allow Minnesota State to pursue an alternative vendor. No FOB terms or packaging specifications are defined; delivery and print quality are the primary

General Info

Print and deliver twice-weekly student newspaper on 30 lb newsprint, tabloid size, with special sections, by August 2026 for 1–2 years.

Agency

Minnesota State Colleges and Universities System

NAICS

323111 - Commercial Printing (except Screen and Books)

Place of Performance

Not specified

Set-Aside

NONE

Documents

SRC-MNSU-2026-000579-RFP: Printing and Delivery of University Newspaper

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 29

Solicitation

Response DeadlineMay 15

Deadline has passed

Submission Closed

05/15/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyMinnesota State Colleges and Universities System

Contacts1 person available

OfficeMN

Organization / AgencyMinnesota State Colleges and Universities System

Office AddressMN

Contacts

Jill Rollings

contact@example.gov

Full Description

Project Overview Minnesota State is requesting proposals to provide printing of the Minnesota State University, Mankato’s student written newspaper (The Reporter) and any special issues The Reporter publishes. Technical/Functional Requirements Contractor is responsible to complete the printing of the Minnesota State University, Mankato student newspaper "The Reporter" and deliver papers to one (1) drop site on campus – The Reporter Office (Location: CSU 293). A loading dock on campus is available for brief parking. o The Reporter staff is responsible to deliver the newspapers to individual racks. Include one FREE plate of process color for the front, center and back plate for every edition published. The Reporter is to be published twice a week on Tuesday and Thursday during the regular academic year. The Reporter reserves the right to publish every week. The Reporter reserves the right to not print during the Thanksgiving week. The Reporter reserves the right to drop publications to one issue a week during the academic year with a 30-day notice. The Reporter also reserves the right to publish special sections to be printed and delivered. Current such issues are: Futures, Housing Guide and The Best of MSU. Additional issues may be added. Special sizes may apply as stated earlier. Based on the University’s calendar for the year (2026-2027), the schedule for printing and delivery of the MSU Reporter will be: Every Tuesday & Thursday starting after the first Monday of each semester. The Reporter will not publish following a university holiday. e.g. Monday is a holiday, so there will not be an issue the following Tuesday. Fall/Winter Semester Special Sections: Housing Guide Spring special sections: Best of MSU and Futures Magazine The Reporter reserves the right to publish special issues if needed during the academic year and over the summer. Futures Magazine is a glossy covered orientation magazine to be printed, stapled and delivered in May (date to be determined by the Reporter Office). Housing Guide is 8:25” x 10.75” stapled supplement. Printer will be responsible for printing in a satisfactory manner of such special issues. The Reporter reserves the right to go bi-weekly. The Reporter is currently not publishing summer issues but reserves the right to publish if need be. The REPORTER will ONLY consider tabloid size; Image Area: 9.833 X 15; Page Size: 11 3/8 X 16 NEWSPRINT WEIGHT: 30 LB The Reporter Office shall transfer files to the printer by 4:00 AM. The paper must be delivered NO LATER than 8:30 AM to the MSU Reporter Office in the Centennial Student Union (CSU). Selection Process The selection process includes The Reporter’s Business Manager; University Scheduling Assistant, and a student representative. This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. Adherence to Minnesota State Terms and Conditions. 5% Work Plan. Work Plan – Including items: Delivery Services, File Transfer to Print Time, Last Minutes Service for Special Issues, Quality of Paper Stock, Quality of Finished Product… and other Technical/Functional Requirements. 45% Cost/Value. Price [OR Price in relation to level of service to be provided]. Complete and submit the pricing form. 30% Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 10% Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10% Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Vendor(s) effective August 1, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be one (1) or two (2) years (August 1st – July 31st = 1 year). Provide pricing for each year, 8/1/26 - 7/31/27 AND 8/1/27 - 7/31/28. If Minnesota State and Vendor are unable to negotiate and sign a contract by June 15, 2026, then Minnesota State reserves the right to seek an alternative Vendor(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection. Tentative Schedule of Solicitation The dates noted below are estimates but are reasonable for the purposes of presenting deadlines. All sourcing event-related communications is managed and track via Minnesota State Electronic Sourcing Solution. Key Dates Timeline Wednesday, April 29, 2026 RFP notice is published on Minnesota State - Vendors and Suppliers at Minnesota State Wednesday, May 6, 2026; 2:00 PM CT Deadline for Respondent to submit clarifying questions via electronic platform only Friday, May 8, 2026 Deadline to publish responses to clarifying questions via electronic platform only Friday, May 15, 2026; 2:00 P.M. CT Deadline for Respondent RFP proposal submissions via electronic platform only May - June 2026 Respondent(s) selected and notified Minnesota State reserves the right to not award a contract. The dates noted above are estimates but are reasonable for the purposes of presenting deadlines. Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.