Printing - General and Custom and Other Related Products and Services

Lewisville Independent School District is soliciting proposals under RFP #F1089-26 for Printing - General and Custom and Other Related Products and Services, with the initial contract term running from October 2026 to October 2028. The District intends to award this contract to one or multiple vendors based on best value, not solely on price, with the possibility of two subsequent two-year renewals extending the total term to October 2032, contingent upon District discretion and the absence of vendor termination notice. Vendors previously awarded under RFP #F1067-23, F1067A-23, or F1067B-23 and who responded to the renewal are exempt fromSubmitting. All interested parties, including sole source providers, must submit complete proposals with all required attachments; incomplete submissions will be negatively evaluated. Proposals must include a comprehensive catalog or price list in Excel or searchable PDF format, along with a disclosed discount percentage, and must be submitted electronically through the District’s procurement portal or in sealed manual envelopes—fax or email submissions are prohibited. Vendors must operate a full-service printing facility with a physical storefront and possess in-house capabilities for digital, sheet-fed offset, and web printing, as well as large format printing, shrink wrapping, UV coating, varnish and aqueous coating, and mailing services from in-house software-generated lists. All products must be new, unused, and in first-class condition, packaged and shipped F.O.B. destination with freight prepaid, delivered during school hours (8:00 a.m. to 3:00 p.m.) unless preapproved. Evaluation is weighted heavily toward price (30 points), followed by quality (15 points), meeting district needs (16 points), vendor reputation (12 points), volume and additional discounts (10 points), minimum discount percentage (10 points), and past relationship with the District (2 points), totaling 110 points. The District reserves the right to terminate for cause or convenience with seven days’ notice, or for non-appropriation with 15 days’ written notice. The contract is subject to Texas law and venue in Denton County or the Eastern District of Texas courts. Vendors must hold the District harmless against all liability, indemnify it from damages including attorney’s fees, and carry commercial general liability insurance of $1 million per occurrence and $2 million annual aggregate, commercial auto liability insurance of $1 million CSL