Printing Services

Northwest Independent School District is seeking qualified vendors through a solicitation numbered 026-028-05-020 to establish a framework for the as-needed acquisition of printing services across its facilities in Texas. The solicitation, issued on May 4, 2026, with responses due by June 1, 2026, does not specify a fixed contract value but functions as a vendor qualification process, with individual purchase orders to be issued post-award based on demand. Vendors must submit proposals electronically through the district’s e-Bid system, including mandatory documentation such as a W-9, Certificate of Interested Parties, catalog or price list, and Material Safety Data Sheets for applicable products. All proposals must be structured to address 49 specific attributes with character limits on key fields and attachments allowed for deviations or additional notes. Delivery of goods must occur within 60 days of purchase order issuance under FOB destination terms, with freight prepaid by the vendor and delivery directed to locations specified on the purchase order, primarily at 2001 Texan Drive in Justin, TX. Performance is subject to strict quality standards requiring new, unused items in original packaging, full compliance with bid specifications, and adherence to OSHA regulations. A one-year parts and labor warranty is mandatory, along with comprehensive insurance coverage including $1 million each for commercial general liability and automobile liability, with Northwest ISD named as an additional insured by A.M. Best A-VIII rated carriers licensed in Texas. Vendors must also complete a Conflict of Interest Questionnaire and undergo criminal history screening for all personnel accessing school campuses, consistent with Texas Education Code. The district retains the right to terminate the contract without penalty if annual appropriations are not made, and may pursue remedies including cost recovery or cancellation in the event of non-performance. Evaluation considers price, vendor reputation, quality of goods and services, alignment with district needs, past relationships, impact on historically underutilized business goals, and total long-term cost, employing a trade-off approach rather than strictly lowest-priced selection. Socioeconomic considerations are actively promoted, with preference indicated for Small Business Enterprises, Historically Underutilized Businesses, Veteran-Owned, Woman-Owned, and Minority-Owned businesses. Compliance with Texas laws prohibiting boycotts of Israel and restricting facial recognition technology use is required, and all documents are subject to the Texas Public Information Act. No specific bar-coding, preservation, or military packaging standards apply, and invoicing must be mailed to the district’s Accounts Payable Department