Proprietary Bid for Uninterruptible Power Supply service and upgrades 2026

Somerset County Library System of New Jersey is soliciting proprietary bids for a comprehensive service and upgrade program for its Eaton 9355 Uninterruptible Power Supply (UPS) systems, with a response deadline of May 29, 2026. The contractor will perform an extensive inspection of existing units and execute a UPS Electronics Replacement Service that includes replacing power and electronic modules, control and interface boards, conducting comprehensive cleaning, updating firmware, performing calibration and functional testing, and providing a detailed service inventory update to library staff. Additionally, the contractor must replace fans in the UPS units, provide at least a one-year warranty covering all replaced parts and completed services, and implement a continuous monitoring system for system health. An annual maintenance plan is required, featuring 24/7 emergency support, bi-annual preventative maintenance, and a clearly defined list of covered equipment and services. All work must be performed at designated Somerset County Library locations, with delivery terms specified as F.O.B. destination, freight prepaid, meaning the contractor bears all transportation costs and risks until delivery. The contract is structured as a firm fixed price with no price escalation permitted, and award will be made to the lowest responsible bidder based on compliance and technical acceptability, consistent with a Lowest Price Technically Acceptable methodology, where price is the primary differentiator. Bidder responsibility is mandatory, requiring full compliance with state laws, including submission of a Non-Collusion Affidavit, New Jersey Business Registration Certificate, Disclosure of Investment Activities in Iran, Certification of Non-Involvement in Russia or Belarus, Worker and Community Right to Know Act documentation, Statement of Ownership Disclosure, and IRS Form W-9. The contractor must also maintain adequate insurance and provide indemnification against claims arising from their performance. Materials and services must meet specified quality standards, with any substitutions required to be equal in function, performance, and quality, and fully documented. Upon completion, all work products, data, and documentation become the property of the County Library. Performance timelines are not explicitly defined beyond the requirement for timely execution, and the County reserves the right to extend the contract up to six months during a declared public emergency or to modify the scope of work through mutual written agreement. Payment will be processed upon approval of a County Library purchase order or voucher at the next regularly scheduled Commission meeting, with no specifics provided on invoicing systems or payment office details.