Public Officials & Employee Practice Liability

This contract pertains to the procurement process initiated by the City of El Paso for services or goods related to public officials and employee practice liability, with a solicitation number of 2025-0121R. The City retains the right to modify the Schedule of Events at its discretion, with any changes communicated via amendments. The procurement timeline includes a non-mandatory pre-proposal conference scheduled for November 13, 2024, conducted via teleconference, and a question deadline set for November 27, 2024. The bid opening is scheduled for December 4, 2024, with live broadcasting available online. Evaluation of proposals is anticipated to occur in December 2024, with the contract award expected around February 2024. Interested vendors must submit their responses to the City’s Purchasing & Strategic Sourcing Department located at 300 N. Campbell, El Paso, TX, by the response deadline. The contractual process requires vendors to submit several compliance documents, including IRS Form W-9 for tax identification purposes, a Non-Collusion and Business Disclosure Affidavit to ensure fair bidding practices, and Conflict of Interest Questionnaires (Form CIQ) to disclose any relationships with local government officers, in accordance with Texas statutes. Additional certifications include a Boycott Energy Companies Certification and a Disclosure of Interested Parties (Form 1295), which must be filed electronically as mandated by Texas law. The contract size ranges from $500,000 to $2,000,000, and the primary point of contact for inquiries is Rhonda Easter at [email hidden] or by phone. The City reserves the right to adjust the event schedule as necessary, emphasizing the importance of monitoring official communications for updates. The comprehensive documentation underscores the emphasis on transparency, compliance, and adherence to legal requirements throughout the procurement process.