Purchasing Card (P-Card) Program and Payment Solutions RFP

The City of Pontiac is a full-service municipal government serving approximately 62,000 residents within a 20-square-mile area in Oakland County, Michigan. Operating under a Home Rule Charter, as amended, the City provides a broad range of municipal services through departments including Finance, Public Works, Police, Fire, Parks and Recreation, Community Development, and General Administration. The City manages governmental, special revenue, capital, internal service, and custodial funds. The City's fiscal year runs from July 1 through June 30 , and financial transactions are maintained in BS&A Software , the City's enterprise resource planning (ERP) and financial management system. The Finance Department, which oversees Accounting, Treasury, Income Tax, Purchasing, and Payroll, supports the City's financial operations through sound fiscal management, effective internal controls, and efficient procurement and payment processes. Current Purchasing Card (P-Card) Program The City currently utilizes a Purchasing Card (P-Card) program to facilitate authorized business-related purchases, reduce administrative effort, and improve operational efficiency across multiple departments. The program is administered through the City's current banking provider and is governed by the City's Purchasing Card Policy and established internal controls. As the City's operational needs and payment technologies continue to evolve, the City is evaluating opportunities to modernize and enhance its commercial payment program. The City is particularly interested in solutions that: Enhance program technology, reporting capabilities, and user experience. Strengthen fraud prevention, security controls, and compliance features. Improve administrative efficiency through workflow automation and financial system integration. Maximize rebate opportunities and overall program value. Reduce costs associated with payment processing and program administration. Expand payment capabilities to support virtual cards, Accounts Payable (AP), and supplier payments, where appropriate. Provide responsive implementation, training, customer support, and ongoing account management. Deliver a scalable and flexible solution capable of supporting the City's evolving operational and financial needs. RFP Timeline Milestone Due Date RFP Issued October 9, 2026 Deadline for Respondent Questions October 21, 2026 4PM EST Deadline for City Responses October 27, 2026 4PM EST Deadline for Proposal Submission November 10, 2026 2PM EST Interviews / Demonstrations ( if necessary ) Week of November 30 th Contract Award ( anticipated ) December, 2026