This Sources Sought opportunity from Department Of Veterans Affairs was posted on April 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Q522--Diagnostic Medical Physicist Support - TVHS

Closed

36C24926Q0199Federal

Submission Closed05/07/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 621512

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Solicitation # rfi_2015

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DEADLINE

in 17 days

AI Contract Overview

The Department of Veterans Affairs is conducting market research through a Sources Sought Notice for Diagnostic Medical Physicist Equipment Inspection Services to support medical imaging operations across the Tennessee Valley Healthcare System, including the Nashville Medical Center, Clarksville and Chattanooga Clinics, and the Alvin C. York VA Medical Center in Murfreesboro. This notice is strictly for gathering industry capability information and does not constitute a solicitation, invitation for bids, or request for proposals; no binding contract will result from responses, and the government has no obligation to award any contract or reimburse costs incurred in submitting information. Interested parties must submit a capability statement via email to Rebecca Espinoza by May 7, 2026, with the specified subject line, including their SAM UEI number, small business designation if applicable, prior experience with similar services, and any other relevant qualifications. The intended contract, should one be awarded, would be a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) vehicle with one-year ordering periods, requiring on-site diagnostic medical physics services to ensure compliance with American College of Radiology, NCRP, AAPM, and MQSA standards for equipment such as MRI, CT, nuclear medicine, ultrasound, and mammography systems. Contractors must provide board-certified physicists with active, unrestricted licenses, conduct annual and as-needed inspections with written reports submitted within five working days, perform shielding design calculations per NCRP 147 and 145, develop and review quality assurance programs, optimize CT protocols, and verify corrective actions. All personnel must comply with E-Verify requirements, avoid conflicts of interest under VAAR 852.209-70, and adhere to VA security policies. Invoicing must be submitted electronically through the OB10 platform in X12 EDI format; paper submissions are prohibited. The contractor must indemnify the government against claims arising from its negligence, maintain CPARS registration if the contract exceeds $250,000, and is prohibited from billing VA beneficiaries or insurers. No contract value, pricing, or evaluation factors have been established, and responses will inform a future competitive procurement process.

General Info

VA seeks capability statements for five-year IDIQ contract covering on-site medical physics inspections via certified physicists.

Agency

Department Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)View Agency

NAICS

621512 - Diagnostic Imaging CentersView NAICS

Place of Performance

Department of Veterans Affairs Tennessee Valley Healthcare System, Nashville, TN, 37212, USA

Set-Aside

NONE

Documents

(1)

36C24926Q0199 Diagnostic Medical Physicist Support - TVHS Sources Sought

DOCX•sources-sought

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 28

Sources Sought

Response DeadlineMay 7

Deadline has passed

Submission Closed

05/07/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)

Contacts1 person available

OfficeMURFREESBORO, TN, 37129, USA

Organization / Agency

Department Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)

View Agency Profile

Office AddressMURFREESBORO, TN, 37129, USA

Contacts

Rebecca EspinozaContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote in response to this notice.
The Department of Veterans Affairs is seeking Diagnostic Medical Physicist Equipment Inspection Services in support of Medical Imaging Services for the Tennessee Valley Healthcare System to include the following campus locations:
VA Medical Center, Nashville Campus 1310 24th Avenue South Nashville, Tennessee 37212-2637
Clarksville VA Clinic 782 Weatherly Drive Clarksville, TN 37043
Chattanooga VA Clinic 6401 Shallowford Road Chattanooga, TN 37421
Alvin C York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129
The period of performance will tentatively be a five-year Indefinite Delivery Contract with one-year ordering periods. . In accordance with RFO 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this Sources Sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding and the Government does not intend to pay for the information submitted in response to the notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted, or otherwise sensitive information contained in their response.
Interested business concerns with the capability to provide services can submit a capability statement addressing ability to meet the requirements outlined in the attached Performance Work Statement. Kindly include the following, if applicable, in your reply: SAM UEI number Small business category, if your company is registered as a small business concern. Any previous experience in providing these or similar services. Any other pertinent information that can assist the Government in assessing the market conditions for this service.
Please email all replies to Rebecca.espinoza@va.gov no later than 10:00 am CST May 7, 2026. Responses should contain 36C24926Q0199 Diagnostic Medical Physicist Equipment Inspection Services TVHS in the subject line. Questions regarding this Sources Sought Notice will not be answered.
POINT OF CONTACT: Rebecca Espinoza, Contract Specialist Rebecca.Espinoza@va.gov