Q522--Medical Physicist - 603 1-YR ER Order

The contract requires a contractor to provide on-site medical physics services at the Robley Rex VA Medical Center in Louisville, Kentucky, including annual calibration, shielding surveys, and quality assurance inspections of ionizing radiation-producing equipment such as x-ray, fluoroscopy, mammography, nuclear medicine, PET/CT, and MRI systems. All work must comply with federal regulations including FDA CFR Title 21, the Mammography Quality Standards Act, NRC Title 10, The Joint Commission standards, and VHA directives such as 1129 and 1105, as well as industry guidelines from the American College of Radiology and the American Association of Physicists in Medicine. The contractor must deliver detailed written reports for each inspection, immediately notify facility staff of any unsafe conditions, submit deficiency reports within five working days, and maintain a comprehensive technical quality assurance program. Equipment inspections must occur no less frequently than every 14 months, with all calibrations verified against established benchmarks for kVp accuracy, exposure linearity, image uniformity, dose calibration, and display monitor performance. The contract has a one-year base period with an option to extend for up to six additional months, and all personnel must be identified and approved prior to service commencement, with any changes requiring prior written authorization from the medical center. Offerors must respond to a Sources Sought Notice with a completed questionnaire and a capability statement via email to the designated Contracting Officer by June 1, 2026, and must maintain an active SAM.gov registration. While no formal pricing or contract line items are included, the government seeks to evaluate technical capability, past performance, and regulatory compliance over price, indicating a trade-off selection process is likely. Key personnel must be qualified and documented, and all contractor staff must adhere to VA privacy policies and HIPAA regulations for protected health information. Access to the federal medical facility is required, and compliance with safety protocols and patient safety standards is mandatory. No specific packaging, marking, or MIL-STD requirements are imposed, as the work is service-based. The contracting office is located in Murfreesboro, Tennessee, and invoices must be submitted electronically for certification through a central processing location in Austin, Texas. The solicitation does not specify a set-aside classification or small business preference, but offerors may claim veteran-owned or disadvantaged business status with appropriate SBA certification documentation.