R -- Administrative Support Services for the Office of Grants Administration

POTENTIAL OFFERORS WILL BE RESPONSIBLE FOR DOWNLOADING THEIR OWN COPY OF THE SOLICITATION AND ANY AMENDMENTS. This acquisition has been designated as a 100% SET-ASIDE FOR HUBZone SMALL BUSINESSES. The North American Industry Classification System (NAICS) code is 561110 with a size standard of $6.5 million. The National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Grants Administration (OGA) seeks a Contractor to provide support for the operation of the Documents Management Center (DMC) formerly known as the Records Management Center (RMC). The DMC is a secure facility that holds all of the grant files, monitors their location when in use, and is a key unit that assists NCI/OGA in achieving its goals and objectives. As NCI/OGA moves away from a paper-based grant file system to an electronic-based grant file system, DMC creates, verifies, monitors, and updates NCI's electronic grants management system known as eGrants. DMC is the NCI receipt point for all NCI grant applications that are first received by the National Institutes of Health (NIH). DMC also scans paper-based grants documents into eGrants and provides quality control to assure that the document images are accurate and readable. In cases where DMC receives an electronic version and a paper version of the same grant application, DMC compares the two documents to verify that they are exactly the same. DMC reviews all grant documents, especially grant applications, for missing, incorrect, outdated, and/or inconsistent information prior to award preparation by the OGA grants management specialist. Grant application deficiencies are tracked and logged to generate deficiency letters which are sent to grantees so that they can provide the necessary information. Grant application deficiencies are also tracked for future reference and retrieval and for making grant deficiency reports. As grantees provide requested information, DMC logs their arrival, enters the information into the grant file folder, and notifies the assigned OGA grants management specialist as to the status and/or completeness of the grant file folder. DMC monitors and tracks the contents and whereabouts of OGA's grant file folders. DMC adds correspondence and other relevant documents to the appropriate grant file folder (whether it is a paper file folder or an electronic file folder). DMC delivers and retrieves grant file folders to and from OGA staff at their request. DMC takes special care in delivering, retrieving, and reshelving grant file folders in a timely and accurate manner. The Request for Proposal (RFP) will contain the full Statement of Work (SOW). A similar system shall be developed for contracts for the NCI's Office of Acquisitions (OA) under this project. The successful offeror shall demonstrate an understanding of the operational and electronic environment in which NCI/OGA operates, an expertise in performing the tasks specified in the SOW and an ability to adapt to new technology, requirements and methods. The RFP will include Mandatory Qualification Criteria which must be met in order for an offeror's proposal to be considered for award. Request for Proposal (RFP) No. N02-CO-71000-64 will be available on or about April 5, 2006 and receipt of proposals will be due on or about May 5, 2006. The RFP will only be available electronically and may be accessed through the National Cancer Institute's, Office of Acquisitions external website at URL: http://rcb.nci.nih.gov/ Once there, click on Current Requests for Proposals. All information required for the submission of a proposal will be contained in the electronic RFP package. POTENTIAL OFFERORS WILL BE RESPONSIBLE FOR DOWNLOADING THEIR OWN COPY OF THE RFP AND ANY AMENDMENTS. This solicitation is anticipated to result in one (1) award to an offeror capable of performing all aspects of the work described in the SOW. The contract type is firm fixed price for a period of twelve (12) months with four (4) one-year options. NCI plans to make an award on or about October 1, 2006. All responsible sources my submit a proposal which shall be considered by the government. This advertisement does not commit the Government to award a contract. Point of contact: James D. Carder, Contracting Officer, Phone +1 (555) 000-0000, Email contact@example.gov - Robin M. Irving, Contracting Officer, Phone +1 (555) 000-0000, Email contact@example.gov