R -- Contracts Closeout Support

The IRS office of Procurement is conducting market research to identify organizations that have the technical capabilities to perform the Contract Closeout Functions in support of the IRS Office of Information Technology Division. This market research shall be conducted at NO COST TO THE GOVERNMENT. This announcement is a Request for Information (RFI), not a solicitation for proposals, and accordingly, no contract will be awarded from this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. No telephone calls requesting a solicitation will be accepted or acknowledged. There is no solicitation available at this time. Industry responses, as a result of this announcement, shall focus on capability to provide the required services and any recommendations regarding the requirement, contract type, performance incentives, etc. On contract type and incentives, IRS office of procurement is looking for industry feedback on length of base term, total contract length and the use of award terms as incentives. IRS is particularly interested in strategies for safeguarding the integrity of consumer information, proprietary data and the utilization of security enhanced software. The IRS Office of Procurement wishes to express its appreciation in advance to all organizations that choose to provide information in accordance with this announcement. BACKGROUND: The IRS as a whole is seeking Contract Closeout Support from the private sector to alleviate a backlog of contracts that need to be closed. Due to the dwindling number of skilled acquisition professionals in the workforce, resources are being utilized to award new requirements, maintain and monitor existing projects, in lieu of closing out orders. Most contract closeouts will be in the form of Fixed Price or Cost Reimbursement type contracts, however submission must include information for various other contract types. The support required under this RFI shall include administrative tasks such as electronic filing, scanning, retrieval and distribution of documents, and contract closeout. REFERENCE INFO: The office of procurement has approximately 2000 files to close out during FY08, 1100 for FY09, 1000 for FY10 and 750 for FY11. These files consist of fixed price and cost reimbursable. Contractor shall ensure all contract closeout requirements are met using the contract closeout procedures in FAR 4.804 and 42.708, and local procedures, to complete required actions. INSTRUCTIONS: This requirement will be a Small Business Set-Aside. All responsible sources, with the capability of providing the required services are invited to submit, on a voluntary basis, in writing, sufficient information that demonstrates their ability to fulfill this requirement. Submissions shall include information concerning performance-based contract measurement recommendations, contract type, labor categories, number of hours, rates, and any other relevant recommendations. Responses shall not exceed 10 pages, and standard company brochures are not desired. All questions regarding this RFI shall be submitted in writing and may be submitted by e-mail to: david.f.smith@irs.gov. Responses shall be submitted by 3:00 p.m. EST on Monday April 10, 2008 to the following address: Internal Revenue Service, National Office Procurement, 6009 Oxon Hill Road, Suite 500 Oxon Hill, MD 20745, Attn: David F. Smith III, OS:A:P:I:D:B. Responses may also be submitted by e-mail to the e-mail address above. Any responses to this notice should reference number: IRS-RFI2008. Please do not call with questions. Questions and answers, along with this announcement, will be continually updated and made available on this web site. Responses shall include POC (name and telephone); GSA contract number if applicable; the vendor's business status (e.g., small, small disadvantaged, minority-owned, 8(a), etc. and Payment terms, Taxpayer Identification Number; Dunn & Bradstreet number and should be sent via email to the address above. SUMMARY: Again, IRS appreciates your assistance with this market research and emphasizes that this effort is for planning purposes only. Responses will not be treated as proposals, but may be used to create the subsequent Request for Proposal (RFP). Respondents should clearly mark any proprietary information submitted in response to this RFI.