R--Repair, Recertification, and Maintenance of Quantum Scalar I-2000 Tape Libraries

This is a combined synopsis/solicitation for commercial items and/or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This action is being solicited on a Sole Source basis under authority 41 U.S.C.253(c) (1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements". The intended source is the Quantum, P.O. Box 57100, Irvine CA 92619-7100, as they are the Original Equipment Manufacturer (OEM). The proposed sole source action is for the repair, recertification, and maintenance of the Quantum Scalar I-2000 Tape Libraries located in the Department of Veterans Affairs (VA) Field Offices in Hines, Illinois and Silver Springs, Maryland. The Government is aware that there are Quantum authorized Value-Added Resellers (VAR) and Distributors who can provide Quantum technicians certified for repair and maintenance of tape libraries on the National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) IV Government-Wide Acquisition Contract (GWAC). However, in the recent past, repairs were performed on the tape libraries by technicians of a subcontractor of a SEWP IV contract holder who were not Quantum certified technicians. This resulted in critical damage to the system. Resellers under SEWP cannot perform the recertification process. Only the OEM can perform both the repair and re-certification. Thus, the requirement for repair and recertification of the systems must be performed by Quantum. Due to the urgent need for the repair of the tape library at Silver Springs, and the recertification of the tape libraries at Hines and Silver Springs, Quantum is the only source that can perform the effort. This synopsis if provided for informational purposes only and is not to be considered as a Request for Quotation; however, all responsible sources may submit a quote, which shall be considered by the agency. The solicitation number is VA118-10-RQ-0648 and the response is due to be in receipt by this office not later than 07/28/10 at 2:00 PM EST. The proposed action is on a firm fixed price basis for the procurement of the repair, recertification, and maintenance of the Quantum I-2000 Tape Libraries which includes Quantum Gold Support Plan for Hines, IL and Quantum Silver Support Plan for Silver Springs, MD. The period of performance will be from date of award through 12 months with two 12-month option periods to be exercised at the Government's discretion. The Place of Delivery is: VA OI Field Office-VA Hospital 1st Avenue and Cermak Road (Building 37) Hines, IL 60141 Attention: George Bracy Phone: +1 (555) 000-0000 VA OI Field Office, Silver Spring MD Designated POC for access/repairs is: George Gerbing Phone: +1 (555) 000-0000 1335 East-West Highway Silver Spring, MD 20910 The Contracting Officer (CO) named herein will maintain the contract administration functions for this contract. After award of the contract, all inquires and correspondence relative to the administration of the contract shall be addressed to the attention of the CO as follows: Contracting Officer (CO) Name: Jan M. Oberdick Address: Department of Veterans Affairs Technology Acquisition Center 260 Industrial Way West Eatontown, NJ 07724 Phone: +1 (555) 000-0000 Email: contact@example.gov The small size standard is $25 Million for the North American Industry Classification System (NAICS) Code 518210. PROVISIONS AND CLAUSES applicable to this acquisition are as follows: FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAR 2009) FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (FEB 2010) FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) FAR 52.216-1 TYPE OF CONTRACT (APR 1984) FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990) FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (AUG 2009) ADDENDUM to FAR 52.212-1 Instructions to Offerors - Commercial Items, Sub-Part 13.5 Test This procurement is being conducted under the Subpart 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13 or 15 of the FAR or some combination thereof. The Point of Contact for this action is, Eleanor Slocum, Contract Specialist, +1 (555) 000-0000 or contact@example.gov or Jan Oberdick, Contracting Officer, +1 (555) 000-0000, contact@example.gov.