R--Cancelled: RFI for Records Digitization Services

The U.S. Department of Energy’s Office of Headquarters Procurement Services, on behalf of the Office of General Counsel, is conducting market research through a Request for Information (RFI) to identify qualified vendors for on-site records digitization services involving approximately 2,000 boxes of both classified and unclassified federal paper records. The goal is to convert these records into NARA-compliant digital formats suitable for integration into a future electronic records management system. This RFI is solely for information gathering and planning purposes and does not represent a solicitation, though it may lead to a limited future Request for Quote at DOE’s discretion. Vendors not responding to this notice may be excluded from subsequent related procurements. The DOE seeks to learn about available vendor capabilities in secure, compliant on-site digitization, including their adherence to specific NARA standards and security protocols for sensitive content. The agency also aims to understand technical approaches, best practices, and budgetary estimates for services configured to meet these requirements. Responses must be submitted electronically by June 5, 2026, through FedConnect.net or via email to the designated DOE contacts, with no phone inquiries permitted. This RFI is associated with solicitation number 89303026NGC000018 and falls under the NAICS code 518210 for data processing services. The effort supports DOE’s objective to enhance secure, efficient management of federal records through modernized digital solutions.