R410-- Application Development of 360 Degree Interactive Virtual Reality for Agitated Patients and Caregivers - GRECC

The Central Arkansas Veterans Healthcare System is conducting market research through a Sources Sought Notice and Request for Information (RFI) to explore industry capabilities for the development of the Agitation 360 program, an interactive 360-degree virtual reality application designed to assist agitated patients and their caregivers. This initiative, identified by solicitation number 36C25626Q1008 and classified under NAICS code 611420 with a $16 million small business size standard, is not a formal solicitation and does not constitute an obligation to award a contract. The RFI is intended solely for market research purposes, and respondents are not being asked to submit quotes or pricing. Responses must be submitted via email to joseph.warren@va.gov by 3:00 PM CST on July 10, 2026, in Microsoft Word format with specific formatting requirements including 12-point font, 1-inch margins, and 8.5 x 11 inch page size. The government has specified that no restrictive or proprietary markings should be included, and participation is voluntary with no reimbursement for costs incurred. The proposed application will be developed to support virtual training modules and delivered via web-based hosting, with the Department of Veterans Affairs retaining full ownership upon completion without ongoing fees. The project involves a structured timeline with key milestones: completion of a comprehensive project plan within three months of contract award, application development within six to nine months, and final deliverables within nine to twelve months. The anticipated period of performance is one year, tentatively from August 1, 2026, to July 31, 2027. Contractors will be expected to participate in bi-weekly meetings and operate during standard business hours, 8:00 AM to 4:30 PM CST, Monday through Friday, excluding federal holidays. Importantly, contractors will have no access to VA desktop computers, online government systems, or any protected patient health information. All questions regarding the RFI must be submitted by July 6, 2026, and telephone inquiries are not permitted. A formal solicitation, if issued, will be published on Federal Business Opportunities or GSA platforms.