R410-- Application Development of 360 Degree Interactive Virtual Reality for Agitated Patients and Caregivers - GRECC
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36C25626Q1008FederalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Central Arkansas Veterans Healthcare System is seeking industry input through a non-binding Request for Information to explore potential contractors capable of developing the Agitation 360 program, an interactive virtual reality application designed to simulate a home environment featuring an agitated patient and caregiver. The goal is to create an immersive training tool that allows users to experience real-life caregiving scenarios, following a storyboard developed in collaboration with the Emerging Analytics Center at the University of Arkansas at Little Rock. The contractor will be responsible for developing the application, creating a detailed project plan, and ensuring its web-based delivery without recurring fees or costs after development, with final ownership resting with the Department of Veterans Affairs. All work is expected to align with a one-year period of performance from August 2026 to July 2027 and must comply with strict limitations on access to VA systems, data, and protected health information. Responses are due by July 10, 2026, and must be submitted via email in Microsoft Word format with specific formatting requirements. No formal solicitation exists at this time, and all submissions are voluntary and uncompensated; respondents are not entitled to reimbursement for development costs. The effort is targeted at small businesses under the NAICS code 611420, with a size standard of $16 million in annual revenue, and is intended to inform future acquisition strategies. Contractors must participate in bi-weekly meetings and deliver milestones on schedule, including a project plan within three months, application development within six to nine months, and final deliverables within nine to twelve months. All activities must occur during standard business hours in Central Standard Time, excluding federal holidays, and no access to VA computers, networks, or patient data is permitted under any circumstances. Questions must be submitted by July 6, 2026, and all correspondence must be directed exclusively to the contracting officer via email.
General Info
Seeking small business to develop VR caregiving training tool by July 2027, no VA data access, ownership to VA.
Agency
Department Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)View Agency
NAICS
611420 - Computer Training View NAICS
Place of Performance
Department of Veterans Affairs Veterans Health Administration, North Little Rock, MS, 72114, USASet-Aside
NONE
Timeline
PhaseSources Sought
Response Deadline
Organization & Contact Information
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AgencyDepartment Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)
Contacts1 person available
OfficeRIDGELAND, MS, 39157, USA
Organization / Agency
Department Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)
View Agency ProfileOffice AddressRIDGELAND, MS, 39157, USA
Contacts
Full Description
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DISCLAIMER: THIS IS A SOURCE SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this RFI is preliminary as well as subject to modification and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it is will be synopsized in the Federal Business Opportunities (FedBizOpps) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.
The anticipated Small Business Administration (SBA) size standard for the North American Classification code (NAICS) 611420 is $16M.
1. Purpose: The Central Arkansas Veterans Healthcare System (CAVHS) hereby issues the following Sources Sought Notice as a Request for Information (RFI). This RFI is being used for Market Research purposes only to seek contractors with the capability to provide the Central Arkansas Veterans Healthcare System (CAVHS) with all labor, tools materials, supplies, equipment, cabling, licensing, personnel, supervision and transportation required to provide the development of the Agitation 360 program IAW attached draft Statement of Work.
2. Place of Performance:
Eugene J. Towbin Healthcare Center
2200 Fort Roots Drive
North Little Rock, AR 72114
3. Opportunity: CAVHS is seeking information from potential contractors on their ability to provide this service. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI to assist the CAVHS in determining potential levels of competition available in the industry. NOTE: All Questions and information shall be answered and provided in Sections 4 through 7 for the government to consider whether the contractor has the capability to meet the government re 4. Instructions and Response Guidelines: RFI responses are due by 3PM (CST) on Friday, July 10, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to joseph.warren@va.gov All Questions shall be submitted by 10:00am (CST) on Monday July 6, 2026 via email to joseph.warren@va.gov Telephone requests or inquires will not be accepted. The subject line shall read: 36C25626Q1088 Application Development of 360 Degree Interactive Virtual Reality for Agitated Patients NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) - 4(f). All Questions shall be answered to be considered as part of the Market Research for capable contractors to meet the government requirements. 11. Contact Information: Contracting Officer, Joseph Warren Email address: joseph.warren@va.gov Your responses to this notice is appreciated.
Statement of Work GRECC-Agitation 360 Project Central Arkansas Veterans Healthcare System Little Rock / North Little Rock, AR
1.0 Background The Geriatric Research, Education, and Clinical Centers (GRECCs) are Veterans Affairs geriatric centers of excellence focused on aging. Established by Congress in 1975 in order to improve the health and health care of older Veterans, the centers are located at 20 medical locations across the country and each is connected with a major research university. The GRECCs have three main missions: To build new knowledge in geriatric care through research. To improve health care for older Veterans through the development of innovative clinical models of care; and To provide training and education on best practices in caring for older adults for students in healthcare disciplines and VA staff. To learn more about VA services, supports and resources for older Veterans and those with extended care needs and their families, visit https://www.va.gov/geriatrics/. To learn more about VA services, supports and resources offered by the GRECCs, visit https://www.va.gov/GRECC/
1.1 Objective
The Contractor shall assist in the development of the Agitation 360 program. Agitation 360 will be a virtual tour of a simple home situation with an agitated patient and a caregiver. The application will follow a storyboard similar to previous work by the Emerging Analytics Center (EAC) at the University of Arkansas at Little Rock (UA Little Rock), which allows participants in the role of the caregiver, to experience a walk through of a virtual space and to interact with the character of an agitated patient. The EAC is a research center that consists of an energetic group of faculty, researchers, and students performing innovative research in technology, infrastructure, and applications for virtual reality, visualization, and interactive technologies. A unique aspect of the EAC is its ability to perform highly multi-disciplinary research towards the design, development, and deployment of applied research products to be utilized outside the research community and integrated into industry workflows. The EAC has a focus on expertise as well as a focus on technology transfer.
1.1.1 Project Plan Development
The Contractor team will work with the GRECC team to create a storyboard for developing a project plan for Agitation 360. The collaboration will lead to the development of a project plan, outlining the key steps, tasks, and dependencies involved in the development of Agitation 360 application. The storyboard will serve as a blueprint for the project, ensuring that all stakeholders have a clear understanding of the project's goals, timeline, and deliverables.
1.1.2 Application Development
The Contractor will develop an Agitation 360 application following the project plan. By following the project plan, the Contractor team can effectively manage the development process, and deliver a high-quality Agitation 360 application that meets the needs of its users.
1.1.3 Application Hosting/Delivery
The Contractor team will work with the GRECC team to determine the best procedure for web-based delivery of the Agitation 360 application. Agitation 360 will be deployed to a web server. The Contractor team will work with the GRECC team to consider factors such as hosting options, domain name registration, and server configuration if applicable. The application will be VA owned with no recurring fees or costs after development.
1.1.4 The Contractor shall participate in bi-weekly meetings
1.1.5 The Contractor shall provide the following deliverables per the following milestones
Milestone 1: Project Plan Development: Within 3 months from date of contract award. Milestone 2: Application Development: Within 6-9 months of date of contract award. Milestone 3: Finished Deliverables: Within 9-12 months of date of contract award.
2.0 Reserved
3.0 Period of Performance
The period of performance (POP) of one year will begin following contract award, post-award conference, and the notice to proceed has been issued by the Contracting Officer. Tentative POP: 8/1/2026 7/31/2027.
4.0 Hours of Operation
The Contractor shall provide services during the hours of 8:00 AM to 4:30 PM, Monday through Friday Central Standard Time (CST), except Federal holidays. Prior to any service performed outside of normal working hours, these services shall be approved by the COR, Contracting Officer, or authorized government representative.
5.0 Federal Holidays
The Contractor is not required to perform services on the following Federal holidays: New Year s Day January 1st Birthday of Martin Luther King Jr. 3rd Monday in January Washington s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th
In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President s Proclamation.
6.0 Information Systems Officer, Information Protection
The Contractor shall not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.
7.0 Privacy Officer
The Contractor shall not have access to protected Patient Health Information (PHI) in the VA electronic health record.
3. Opportunity: CAVHS is seeking information from potential contractors on their ability to provide this service. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI to assist the CAVHS in determining potential levels of competition available in the industry. NOTE: All Questions and information shall be answered and provided in Sections 4 through 7 for the government to consider whether the contractor has the capability to meet the government re 4. Instructions and Response Guidelines: RFI responses are due by 3PM (CST) on Friday, July 10, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to joseph.warren@va.gov All Questions shall be submitted by 10:00am (CST) on Monday July 6, 2026 via email to joseph.warren@va.gov Telephone requests or inquires will not be accepted. The subject line shall read: 36C25626Q1088 Application Development of 360 Degree Interactive Virtual Reality for Agitated Patients NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) - 4(f). All Questions shall be answered to be considered as part of the Market Research for capable contractors to meet the government requirements. 11. Contact Information: Contracting Officer, Joseph Warren Email address: joseph.warren@va.gov Your responses to this notice is appreciated.
Statement of Work GRECC-Agitation 360 Project Central Arkansas Veterans Healthcare System Little Rock / North Little Rock, AR
1.0 Background The Geriatric Research, Education, and Clinical Centers (GRECCs) are Veterans Affairs geriatric centers of excellence focused on aging. Established by Congress in 1975 in order to improve the health and health care of older Veterans, the centers are located at 20 medical locations across the country and each is connected with a major research university. The GRECCs have three main missions: To build new knowledge in geriatric care through research. To improve health care for older Veterans through the development of innovative clinical models of care; and To provide training and education on best practices in caring for older adults for students in healthcare disciplines and VA staff. To learn more about VA services, supports and resources for older Veterans and those with extended care needs and their families, visit https://www.va.gov/geriatrics/. To learn more about VA services, supports and resources offered by the GRECCs, visit https://www.va.gov/GRECC/
1.1 Objective
The Contractor shall assist in the development of the Agitation 360 program. Agitation 360 will be a virtual tour of a simple home situation with an agitated patient and a caregiver. The application will follow a storyboard similar to previous work by the Emerging Analytics Center (EAC) at the University of Arkansas at Little Rock (UA Little Rock), which allows participants in the role of the caregiver, to experience a walk through of a virtual space and to interact with the character of an agitated patient. The EAC is a research center that consists of an energetic group of faculty, researchers, and students performing innovative research in technology, infrastructure, and applications for virtual reality, visualization, and interactive technologies. A unique aspect of the EAC is its ability to perform highly multi-disciplinary research towards the design, development, and deployment of applied research products to be utilized outside the research community and integrated into industry workflows. The EAC has a focus on expertise as well as a focus on technology transfer.
1.1.1 Project Plan Development
The Contractor team will work with the GRECC team to create a storyboard for developing a project plan for Agitation 360. The collaboration will lead to the development of a project plan, outlining the key steps, tasks, and dependencies involved in the development of Agitation 360 application. The storyboard will serve as a blueprint for the project, ensuring that all stakeholders have a clear understanding of the project's goals, timeline, and deliverables.
1.1.2 Application Development
The Contractor will develop an Agitation 360 application following the project plan. By following the project plan, the Contractor team can effectively manage the development process, and deliver a high-quality Agitation 360 application that meets the needs of its users.
1.1.3 Application Hosting/Delivery
The Contractor team will work with the GRECC team to determine the best procedure for web-based delivery of the Agitation 360 application. Agitation 360 will be deployed to a web server. The Contractor team will work with the GRECC team to consider factors such as hosting options, domain name registration, and server configuration if applicable. The application will be VA owned with no recurring fees or costs after development.
1.1.4 The Contractor shall participate in bi-weekly meetings
1.1.5 The Contractor shall provide the following deliverables per the following milestones
Milestone 1: Project Plan Development: Within 3 months from date of contract award. Milestone 2: Application Development: Within 6-9 months of date of contract award. Milestone 3: Finished Deliverables: Within 9-12 months of date of contract award.
2.0 Reserved
3.0 Period of Performance
The period of performance (POP) of one year will begin following contract award, post-award conference, and the notice to proceed has been issued by the Contracting Officer. Tentative POP: 8/1/2026 7/31/2027.
4.0 Hours of Operation
The Contractor shall provide services during the hours of 8:00 AM to 4:30 PM, Monday through Friday Central Standard Time (CST), except Federal holidays. Prior to any service performed outside of normal working hours, these services shall be approved by the COR, Contracting Officer, or authorized government representative.
5.0 Federal Holidays
The Contractor is not required to perform services on the following Federal holidays: New Year s Day January 1st Birthday of Martin Luther King Jr. 3rd Monday in January Washington s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th
In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President s Proclamation.
6.0 Information Systems Officer, Information Protection
The Contractor shall not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.
7.0 Privacy Officer
The Contractor shall not have access to protected Patient Health Information (PHI) in the VA electronic health record.