R&P - Special Events - Backline and Music Equip Rental 2026

Purpose To establish an Indefinite Quantity Agreement for Services on an as needed basis. The estimated dollar amount to be spent on this agreement is up to and not to exceed $50,000.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. The City has the right to award multiple vendors. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. The Agreement will expire on 3/31/2027. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. Bidding Instructions Submit a Bid Document, including a full inventory list or catalog with the unit cost for each item and service as requested. These items will be made available to the City at the pricing submitted through the Indefinite Quantity Agreement expiration date. Bidder must include any additional fees associated with these services in the Bid Document. Any fees not specifically listed on the Bid Document will not be approved for payment, should a Purchase Order be awarded. Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. Please email completed Bid Document to contact@example.gov by deadline. Include the RFQ number in the email’s subject line.