Real Estate Tax Notices

Solicitation B2727999 is a Small Order Purchase for the City of Philadelphia Department of Revenue, focused on the printing and certified mailing of approximately 60,000 Real Estate Tax Notices. The contract term runs from November 1, 2026, through October 31, 2027, with the City holding the option to renew for up to three additional one-year periods. The scope of work requires the vendor to produce two-sided color printing and manage certified mailings, adhering to a strict timeline where letter proofs must be approved by November 23, 2026, and all notices must be mailed by November 30, 2026. Awarding is based on the lowest responsible seller, with specific bid preferences applied to certified Local Business Enterprises. Vendors must submit quotes electronically via the PHLContracts portal and provide a signed Consent and Authorization Agreement to be considered responsive. Financial requirements include providing total and per-item pricing, with a separate invoice required for all postage costs. The contract value is capped below 88,000 dollars, with potential annual adjustments based on the Consumer Price Index. Selected contractors must maintain general liability, workers compensation, and employers liability insurance, naming the City of Philadelphia as an additional insured. Additionally, the solicitation includes voluntary data collection for LGBTQ-owned businesses to promote diversity and inclusion in city procurement.