TSB & RFB

The Iowa Department of Administrative Services and Department of Health and Human Services are soliciting bids under RFB091826-01 for the printing and mailing of approximately 387,484 Pharmacy Carve-Out Letters. The project requires the production of 8.5 by 11 inch letters and number 10 window envelopes using 30 percent post-consumer waste recycled stock and soy-oil based inks. The selected vendor must handle variable data insertion, folding, sealing, and mailing using the State of Iowa's Permit Indicia. All pieces must be mailed by November 6, 2026, with a preference for weekly drops of approximately 80,000 pieces. Delivery must be made to the USPS facility on 2nd Ave in Des Moines, Iowa, unless the vendor is a USPS approved full mail service provider. The contract will be awarded to the lowest compliant vendor, with a heavy emphasis on schedule and technical compliance. Due to the nature of the documents, strict adherence to HIPAA regulations and the signing of a Business Associate Agreement are mandatory. The vendor is responsible for all costs and notifications associated with data breaches and must implement integrity markings to ensure data accuracy, including pulling letters every 1,000 pieces for verification. Quality standards include a zero tolerance policy for count discrepancies and a maximum approved over-run of 5 percent. Late deliveries are subject to a penalty of one percent of the contract price per day. The agreement may be renewed annually for up to five years following the initial term.