Recycling Services - Refrigerant FY27 10/01/2026 - 9/30/2027

Alachua County, Florida, is soliciting informal written quotes for refrigerant recycling services under a blanket purchase order for Fiscal Year 2027, covering the period from October 1, 2026, through September 30, 2027. The contract requires certified recovery and proper documentation of refrigerants from white goods such as appliances containing CFCs, HCFCs, HFCs, or other regulated substances, performed exclusively at the Leveda Brown Environmental Park & Transfer Station located at 5115 NE 63rd Ave., Gainesville, FL 32609. Each appliance must be tagged with a visible label confirming refrigerant removal, the date of recovery, and technician certification information, and the contractor must maintain detailed logs of the type, quantity, and destination of all recovered refrigerants, available upon the County’s request. Compliance with all applicable federal and state environmental regulations is mandatory, and vendors must be registered with the Florida Department of State via Sunbiz.org. Respondents must submit a completed Request for Quotation Pricing Form, a W-9 form, and attest to not being listed on any prohibited vendor lists, including the Federal Excluded Parties List. The solicitation is open only to vendors who create an account on OpenGov Procurement and submit their proposal electronically by 5:00 p.m. Eastern Time on August 26, 2026, with no late submissions accepted under any circumstances. Vendors must maintain comprehensive insurance coverage, including Commercial General Liability with $1 million per occurrence and aggregate limits, Automobile Liability with a $1 million combined single limit, Workers’ Compensation at statutory limits including Admiralty Act coverage where applicable, Pollution Liability of $1 million per claim, and Cyber Liability with $1 million per loss, with Technology/Professional Liability coverage required to continue for five years after contract expiration. The County must be named as an additional insured on all policies, and the contractor’s insurance is designated as primary. An annual price escalation of no more than 3% is permitted, with written requests required 120 days before the start of any new term. The County reserves the right to waive minor irregularities and will award the contract based on discretion to best serve its interests. Site visits are mandatory prior to submission, and failure to comply with manufacturer certification requests or insurance requirements may lead to quote rejection or contract termination. All inquiries must be submitted in writing through the official portal, with no oral interpretations allowed.