REFRIGERATION SYSTEM & OUTSIDE CONTROL REPLACEMENT

The contract seeks the replacement of aging refrigeration systems and associated external controls at the Hollings Marine Laboratory in Charleston, South Carolina, specifically servicing the F108 and F109 Environmental Challenge Rooms. The work includes removing and installing new evaporator and condensing units, hot gas systems, and upgrading the building automation system (BAS)-integrated control infrastructure, along with installing dedicated electrical circuits as needed. All equipment must be energy-efficient, code-compliant, and charged with EPA-approved refrigerants suitable for low-temperature environmental chambers, with refrigerant piping evacuated to a minimum of 400 microns. The contractor must provide all labor, materials, tools, equipment, transportation, supervision, testing, and commissioning services under a firm-fixed-price arrangement, with performance required within 90 calendar days of award. Onsite work is restricted to weekdays between 7:00 a.m. and 5:30 p.m., with no work permitted on weekends or federal holidays, and all activities must be coordinated with NOAA representatives to avoid disrupting laboratory operations. The contractor must adhere to OSHA, ASHRAE, and EPA hazardous materials handling standards and comply with the Hollings Marine Laboratory’s Environmental Management System. Personnel must hold EPA Section 608 Universal certification, and the contractor must implement site-specific safety protocols and ensure all employees receive mandatory annual training on sexual assault and harassment prevention as required by NAO 202-1106. The solicitation, issued as an unrestricted request for quote under NAICS code 238220 with a $19 million small business size standard, is available through SAM.gov and requires all offerors to be currently registered with an active Unique Entity ID and CAGE code. Quotes must be submitted via email in PDF or Microsoft Word format by June 22, 2026, at 7:00 p.m. Eastern Daylight Time, using either the SF-1449 form or a substantially equivalent company form. Proposals must include specification sheets for all proposed equipment, at least three detailed past performance references with full contact information, and a comprehensive technical approach that demonstrates understanding of the work and execution plan—not merely a restatement of the statement of work. Site visits are mandatory and scheduled for June 9–11 and June 16–18, 2026, with appointments required through Ron Skelly or Rich Sparkman; failure to attend will not excuse cost increases post-award