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Refuse Vehicle Parts Supplier

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract agreement establishes a partnership for the supply of new OEM or approved equivalent parts to support prime contractors working on refuse collection vehicle projects for the City of Pasadena Public Works Department. The scope of work includes the sourcing and delivery of critical components such as hydraulic hoses, fittings, valves, cylinders, pumps, seals, and electrical sensors or control components. To ensure operational efficiency and sustainability, all provided parts must be the latest available models and consist of at least 30 percent recycled content. Logistically, the supplier is responsible for delivering the specified components directly to the designated City Yards or to the prime contractor. This procurement effort falls under NAICS code 423810 and is managed by the Public Works Department, BSFMD in California. Interested parties should note the response deadline of October 13, 2026, to ensure compliance with the solicitation timeline.

General Info

Subcontract for supplying recycled OEM refuse vehicle parts to Pasadena Public Works by 2026.

Documents

This scope was carved out of 2026-Informal-0543.

The full solicitation package (8 documents), including the RFP, is on the prime solicitation, not on this scope.

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Onsite Trash Truck Services and Repairs

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Organization & Contact Information

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AgencyCalifornia → Public Works Department, BSFMD
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies new OEM or approved equivalent parts for prime contractors on City of Pasadena Public Works Department refuse collection vehicle projects. Sources and delivers hydraulic hoses, fittings, valves, cylinders, pumps, seals, and electrical sensors/control components. Parts must be the latest model and contain a minimum of 30% recycled content. Delivers specified parts to City Yards or the prime contractor.

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NAICS: 811114
SLED
Onsite Trash Truck Services and Repairs
Solicitation # 2026-Informal-0543
The City of Pasadena Public Works Department, Building Systems and Fleet Management Division, is soliciting quotes under solicitation 2026-Informal-0543 for onsite diagnostic, maintenance, warranty, troubleshooting, and repair services for its fleet of refuse collection vehicles. The primary objective is to mitigate equipment downtime and ensure uninterrupted waste collection services due to staffing shortages and increased maintenance needs. Services will be performed primarily at the City Yards located at 323 W. Mountain Street, Pasadena, California. The scope of work includes the repair and replacement of hydraulic systems, electrical components, and safety devices, requiring the contractor to provide a fully equipped service vehicle with all necessary diagnostic and lifting tools. The contract will be awarded to the responsive and responsible bidder offering the lowest grand total price. Bidders must submit their proposals via the OpenGov portal by October 13, 2026, at 3:00pm, including a Unique Entity Identifier from SAM.gov, a relevant experience form, and a disclosure regarding contracts with the U.S. Department of Homeland Security. Awarded contractors must provide a Pasadena Business License, IRS Form W-9, and proof of insurance within 10 calendar days of notification. Key contractual requirements include a minimum of 30 percent recycled content for parts, the use of new OEM or City-approved equivalent parts, and a mandate that the contractor correct any workmanship deficiencies at no additional labor cost to the City.
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NAICS: 423610
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Solicitation # 2026-IFB-MS-0515
The City of Pasadena Public Works Department, BSFMD, is soliciting bids for a purchase order contract to furnish and deliver new, unused, commercial-grade lighting materials and electrical accessories on an as-needed basis. The scope includes the supply of lamps, lighting fixtures, conduit, fittings, and related components to support routine maintenance and emergency repairs across various city-owned facilities, such as administrative buildings, public safety facilities, libraries, and parking structures. This contract is strictly for the supply and delivery of materials; installation and electrical construction services are explicitly excluded. The anticipated start date is January 24, 2027, for an initial term of one year with no optional extension periods. Bids are due by 3:00 pm on October 13, 2026, via the City's eProcurement Portal, with the award granted to the lowest responsive and responsible bidder based on the Grand Total Price. Delivery requirements are stringent, requiring delivery within three hours for orders placed before 12:00 PM and by the end of the next business day for orders placed after 12:00 PM. Vendors must comply with various certifications, including a Unique Entity Identifier submission, non-collusion declarations, and recycled content verification. The contract is governed by California law and incorporates supplemental FEMA terms and conditions for applicable funding, requiring strict adherence to safety orders and disability rights laws.
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