Renew Monday.com Subscription | ref. 2098998

Dallas Area Rapid Transit is soliciting bids to renew its Monday.com Cloud subscriptions under solicitation number 2098998, with a submission deadline of June 3, 2026. The requirement is for enterprise-level CRM subscriptions covering fiscal years 2026 and 2027, with an optional third year, for a total of 25 licenses each for the Monday CRM Enterprise Plan and the Monday CRM Enterprise Plan No Media in each of the first two years, and a potential additional 25 licenses in year three. Bidders must submit through the Bonfire procurement portal, and registration on this platform is mandatory; failure to comply with submission instructions will result in disqualification. To be considered responsive, all required forms—including the Price Schedule—with complete, accurate, and signed documentation must be included, as the award is based strictly on the lowest responsive bid that meets all Statement of Work requirements. The contract includes a multi-year structure with flexibility for DART to add other Monday.com products during the term, and vendors are expected to propose equivalent or improved alternatives to existing subscriptions if necessary. The contract is governed by DART’s Purchase Order Terms and Conditions, which incorporate standard Federal Acquisition Regulation clauses on acceptance, changes, disputes, commercial warranty, termination for default or convenience, and equal opportunity. DART is exempt from Texas state and local sales and use taxes, and any such taxes included on invoices will be deducted from payments. Invoices must be submitted in triplicate with the original clearly marked and must include detailed line-item information matching the purchase order, with payment processing occurring 30 days after receipt of invoice or receipt of order, whichever is later. Delivery and acceptance occur at the destination, with risk of loss bearing on the vendor until formal acceptance. The seller must affirm compliance with anti-gratuity, conflict of interest, foreign terrorist organization, anti-boycott, and equal opportunity certifications, and must ensure that no employee or official of DART has a financial interest in the contract. All deliveries, including software subscriptions, are treated as completed services subject to strict timeliness requirements, with failure to deliver as specified constituting grounds for termination. The NAICS code for this procurement is 518210, reflecting its classification as cloud-based services, and all proposals must be fully compliant with DART’s administrative, legal, and contractual directives to be evaluated.