Repair & Return of Wheelsets and Gearboxes

The Southern California Regional Rail Authority is soliciting bids for the repair and return of F125 locomotive wheelsets and gearboxes under solicitation number IFB EP254-27, with a submission deadline of June 24, 2026. The contract is structured as a Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity agreement to be executed through individual Purchase Order Releases over a base three-year period with two optional one-year extensions. All work must adhere to the technical specifications outlined in Attachment A, including compliance with AAR M-107, Electro-Motive Diesel MI-1518, and specific SCRRA part numbers such as 25-12586032-1. Deliveries are to be made FOB Origin (Ex Works) to SCRRA’s Central Maintenance Facility in Los Angeles, with a required turnaround time of five weeks from receipt of components. The Authority will award the contract to the lowest responsive and responsible bidder on a Lowest Price Technically Acceptable basis, with no trade-off evaluation. Bidders must submit completed forms including a Bid Letter, Responsible Bidder’s Questionnaire, Campaign Contribution Certification, Organizational Conflict of Interest Disclosure, and a detailed Price File, all electronically via the PlanetBids portal in native formats with digital signatures. Special requirements include mandatory disclosure and mitigation of Organizational Conflicts of Interest through ethical walls and audits, with all subcontractors representing one percent or more of the bid value required to complete the same disclosures. Key personnel must be identified and approved, and any substitution requires prior written authorization. Contractors must comply with insurance, warranty, prompt payment to subcontractors, and indemnification obligations as defined in contract articles. Invoicing is to be submitted electronically to AccountsPayable@scrra.net with a copy to Eduardo Tovar, referencing BA numbers, release numbers, and line items. Inspection and acceptance are performed by the Authority upon delivery, with failures subject to correction under warranty provisions. The contract mandates adherence to California’s Public Records Act, whistleblower protections, and restrictions on media communications without prior approval. While the contract value is not specified due to placeholders in the pricing file, performance occurs entirely within California under local funding, with no federal accounting identifiers used. All documentation must be submitted in exact formats without alterations, and no hard copies or alternative submission methods are accepted.