REPLACEMENT OF AIR CONDITIONING SYSTEMS

The U.S. Embassy Rome, under the Department of State, is seeking qualified contractors to replace air conditioning systems in three server rooms located within the Mel Sembler Building and Chancery Building in Rome, Italy. This solicitation, numbered 191T7026Q0022, is a firm fixed-price acquisition under NAICS code 236220 with a response deadline of June 30, 2026, at 12:00 noon local time. Proposals must be submitted electronically to ROMEGSO-OFFERS@STATE.GOV in specified formats and must not exceed 25MB in file size, with cloud storage services explicitly prohibited. Offers must include a completed SF-1442 form, pricing via Section A, Attachment 1 (Bill of Quantities), and all required representations and certifications under Section L. The technical scope, detailed in an 86-page Technical Specifications document and eight schematic drawings, requires full installation of new AC units with complementary drain lines, communication cables, system start-up by manufacturer-authorized technicians, and strict compliance with performance schedules presented as bar charts. All materials must be new, defect-free, installed according to manufacturer instructions, and delivered in original sealed packaging with specific labeling and protection requirements. Contractors must demonstrate responsibility under FAR 9.1, including proven capability, ethical conduct, necessary equipment and staff, and eligibility under applicable laws. Mandatory certifications include ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018, along with an Italian Company Registration Report and SOA Certification Category OG2 for preservation of protected buildings. Proposers must register in SAM.gov with purpose “All Awards” and provide their UEI. Payment is structured in three installments: 30% upon Notice to Proceed, 60% at substantial completion, and 10% upon final acceptance, contingent on proof of payments to subcontractors and suppliers. Bonding requirements include performance, guaranty, and payment bonds each equal to 20% of the contract value, reducing to 10% after final acceptance and remaining active for one year post-completion. A comprehensive Operational Safety Plan must be submitted ten days before work commences, and all documentation must be in English. The Government reserves the right to inspect, test, and demand correction of nonconforming work at no additional