Reproduction Services & Supplies

The City of Akron is issuing a solicitation for reproduction services and supplies, with a contract period starting January 1, 2026, and concluding December 31, 2026, with options for annual extensions up to two additional years, subject to mutual agreement and a 30-day cancellation notice by the City. The contract encompasses a broad scope of reproduction tasks, including large and small format printing, binding, scanning, electronic distribution, and document archiving for three months. Bidders are required to submit fixed pricing based on estimated quantities, with the flexibility for the City to order more or less as needed. The procurement emphasizes strict adherence to delivery timelines, quality standards, and compliance with applicable laws, with inspection and acceptance performed at designated City locations following FOB destination terms. The bid process is conducted electronically via the City’s Euna Procurement portal, with a submission deadline of December 3, 2025. The solicitation includes provisions for a local preference—awarding a 2.5% bid credit to Akron-based businesses that maintain a physical office or warehouse within the city limits and are current on local income taxes. Bidders must submit a completed IRS Form W-9, disclose any conflicts of interest or tax delinquencies, and certify compliance with local tax obligations. The contract incorporates standard clauses related to indemnity, intellectual property rights, anti-collusion, and ethics, although it does not follow the federal FAR clause numbering system. The procurement emphasizes responsible vendor qualification, with evaluation factors including price, compliance, performance history, and delivery capabilities, aiming to select the lowest and best responsible bidder. Overall, the contract aims to secure reliable, high-quality reproduction services for the City of Akron through a fixed-price, performance-based agreement with clear performance, delivery, and compliance requirements.