REQUEST FOR PROPOSALS - NON-EXCLUSIVE RETAIL AND VENDING CONCESSIONS - REDMOND MUNICIPAL AIRPORT

The City of Redmond is soliciting proposals for the development, management, and operation of a non-exclusive retail and vending concessions program at the Redmond Municipal Airport terminal, located at 2522 Jesse Butler Circle, Redmond, Oregon. The solicitation, numbered 5916 and posted on May 8, 2026, with a deadline for responses on June 8, 2026, seeks qualified entities to operate food, beverage, and retail concessions within designated terminal spaces including G022, G218, and S023, spanning both pre- and post-security areas. The agreement is structured as a ten-year lease, with operations required year-round, including flexibility to adapt to peak passenger volumes, flight delays, and seasonal fluctuations. The Concessionaire must comply with all City standards and airport operating covenants, including adherence to health codes, merchandising guidelines, pricing policies, waste management, and federal aviation security regulations. All employees must obtain security clearance, undergo background checks, complete training on airport operations and customer service, and are expected to serve as airport ambassadors with professional conduct at all times. Evaluation of proposals will be based on a weighted point system totaling 100 points for written responses, with additional scoring up to 85 points possible if interviews are conducted. The most critical factors include organizational experience and background (25 points), concepts and design (25 points), financial proposal and capital investment (20 points), management and operations plan (15 points), and customer service and marketing strategy (15 points). The award will be made using a trade-off methodology, prioritizing technical merit over price, with the highest-scoring proposal selected regardless of cost. Financial submissions must include a detailed Capital Cost Form and Pro Forma Statement, though no estimated contract value is provided. The City requires full compliance with federal and state regulations, including ACDBE participation guidelines under 49 CFR Parts 23 and 26, which may be demonstrated through Attachment I. All proposals must be submitted electronically via the Bid Locker portal, formatted into specific volumes with strict page limits, and accompanied by required certifications such as nondiscrimination, tax compliance, and ownership disclosure. The City’s Airport Contracts and Properties Manager serves as the primary point of contact for oversight, inspections, and contract administration, with enforcement authority to conduct audits and impose sanctions for noncompliance with health, safety, signage, merchandising, and operational standards.