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Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines

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VEL-ITT-63366International

Contract Overview

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Velindre University NHS Trust is soliciting a contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre in Cardiff. The scope of work is divided into two primary components: the supply, installation, and maintenance of coffee and vending equipment, including telemetry and reporting services, and the comprehensive management of the service, which includes stock replenishment, merchandising, revenue collection, and the payment of an agreed revenue share to the Trust. The service must operate 24 hours a day, seven days a week, to support patients, visitors, and staff. The contract is for an initial three-year term, estimated from January 18, 2027, to January 17, 2030, with options to extend for three additional twelve-month periods, potentially continuing through March 31, 2033. Award decisions will be based on the Most Advantageous Tender, with a focus on technical and professional ability, economic and financial standing, and experience in delivering comparable services. The successful contractor must comply with all food safety, health and safety, and statutory requirements, while actively supporting the Trust's sustainability objectives. The solicitation is open to small and medium-sized enterprises as well as voluntary, community, and social enterprises.

General Info

Managed coffee and vending services for the New Velindre Cancer Centre in Cardiff.

Agency

Velindre University NHS Trust

NAICS

445132 - Vending Machine Operators

Place of Performance

GBR

Set-Aside

NONE

Documents

1

Velindre University NHS Trust - Coffee and Vending Equipment and Services (VEL-ITT-63366)

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Timeline

PhaseSolicitation
Posted

Solicitation

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Submission deadline

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Organization & Contact Information

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AgencyVelindre University NHS Trust
Contacts1 person available
OfficeN/A
Organization / AgencyVelindre University NHS Trust
Office AddressN/A
Contacts
Sian Head
contact@example.gov

Full Description

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Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.

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