RFP 5214 - Snack & Beverage Vending Machine Services

Virginia Beach City Public Schools is soliciting proposals under RFP 5214 to establish one or more contracts for snack and beverage vending machine services across 86 schools and various facilities. The selected contractor will be responsible for providing and maintaining vending equipment and stocking a variety of products, including sodas, sports drinks, juices, water, and snacks. A critical requirement is that all products in student-accessible machines must comply with the Healthy, Hunger-Free Kids Act and USDA Smart Snacks standards. The contract is structured as a commission-based agreement where the contractor pays a percentage of sales to the school division, with commission payments issued quarterly. The contract period runs from the date of signing through June 30, 2027, with options for nine additional one-year renewals. Price escalations are capped at 5% per renewal year based on the CPI-U. Equipment must be ADA compliant, featuring specific reach ranges and payment hardware that includes PCI DSS compliant credit/debit readers and mobile NFC capabilities. Contractors are required to maintain detailed financial records for three years and submit quarterly sales reports. Evaluation of proposals will be based on regional coverage, equipment specifications, and the overall advantage to the school division, with a requirement for contractors to provide background certifications for all personnel.