REQUEST FOR QUOTATIONS for the Supply, Delivery, and Removal of Oil and Lubricant Products

The City of Leduc is soliciting quotations for the supply, delivery, and removal of oils and lubricants, including the disposal of used engine, hydraulic, transmission, and differential fluids. The contract is structured as a supply arrangement for an initial term of two years, with the option to extend for three additional one-year terms, totaling a potential five-year duration. Deliveries are required on an as-needed basis, typically ordered on Mondays or Tuesdays for same-week delivery to the City's operations building at 4300 56 St, Leduc AB. Suppliers must possess the technical capability to pump products into an exterior manifold cabinet using 2-inch camlock fittings and must ensure all products are marked with expiry dates and labeled according to WHMIS or GHS standards. The award will be granted to the highest evaluated vendor based on a two-stage process that first verifies mandatory requirements and then scores proponents on product compliance and availability, pricing, delivery fulfillment, waste oil removal capacity, and relevant experience. Mandatory submission documents include a completed Fee Schedule, a WCB Clearance Letter, and an Environmental Response Plan. All activities must comply with federal, provincial, and municipal environmental regulations. Payment terms are 30 days from the receipt of invoices, which must be issued in Canadian funds with GST identified separately. All submissions must be uploaded in PDF format via the bids&tenders system by October 27, 2026, at 2:00 PM Alberta Time.