RFB -Four (4) Dell Pro Max 18 Plus Laptops

The Cherokee Nation is soliciting bids for four Dell Pro Max 18 Plus laptops under Solicitation Number Procurement #164569, with a response deadline of May 20, 2026. The procurement is governed by tribal policies rather than standard Federal Acquisition Regulation clauses, with a primary focus on securing equipment that meets or exceeds specific technical requirements including an Intel Core Ultra 9 processor, 128GB DDR5 RAM, NVIDIA RTX PRO 5000 or equivalent GPU, 2TB SSD storage, and an 18-inch QHD+ display. Bidders must submit complete specifications, certify compliance with all mandatory criteria, and provide proof of current TERO certification from the Cherokee Nation Tribal Employment Rights Office to be eligible for Indian preference, which serves as a key factor in award evaluation. The award will follow a Lowest Price Technically Acceptable model, where technical acceptability is a pass/fail threshold and the lowest responsive and responsible bidder with TERO certification will be selected. All submissions must be made electronically via email to Pam Jumper at [email hidden] by 5:00 p.m. on the due date, with late bids returning unopened. Bidders must also certify they are not debarred, suspended, or convicted of fraud or related offenses in the past three years, and that they have not had a contract terminated for default. The Buy American Act applies, requiring U.S. manufacturing of iron, steel, and manufactured goods incorporated into the laptops. Delivery is to the Cherokee Nation’s facility in Tahlequah, Oklahoma, with inspection occurring upon receipt to verify conformance to specified hardware standards. No formal packaging, marking, or barcoding standards are outlined beyond referencing Dell’s internal part numbers, and payment terms stipulate that suppliers must be paid within ten days of the Cherokee Nation’s receipt of funds. Conflict of interest disclosures are mandatory, and all communications must be in writing; verbal interactions with Cherokee Nation personnel are not binding. There is no requirement for UEI or CAGE codes, and the solicitation is entirely set aside for eligible Indian-owned businesses with valid TERO certification.