This Sources Sought opportunity from Department Of Homeland Security was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI for Legal Case Management System Replacement

Closed

26RFIOCCFederal

Submission Closed05/18/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Homeland Security’s Federal Law Enforcement Training Centers is seeking information on a commercial off-the-shelf (COTS) case management system to replace its outdated OCC Document Manager, which currently tracks and stores highly sensitive legal documents and metadata for the Office of Chief Counsel. This Request for Information (RFI) is strictly for planning purposes and does not constitute a solicitation, promise of future procurement, or obligation to award a contract; respondents should not expect feedback beyond receipt acknowledgment, nor incur any costs in expectation of reimbursement. The new system must meet mandatory requirements including full compliance with FISMA, NIST SP 800-53, the Privacy Act, and Section 508 accessibility standards (WCAG 2.1 AA), along with features such as role-based access restricted to OCC staff, audit trails for all CRUD operations, version history, document attachment capabilities with audit logs, automated email notifications, fiscal year-based document numbering, backup and disaster recovery plans with defined RTO/RPO, and export to Excel/CSV. The system must also support multi-parameter search, scheduled and ad hoc reporting, case assignment analytics, and the ability to attach files to closed cases. Response submissions are limited to ten pages, excluding title page, table of contents, company information, and references, and must be submitted in Microsoft Word or PDF format via email to jimmy.dolloff@fletc.dhs.gov no later than 5:00 PM EDT on May 18, 2026. Each submission must include a Rough Order of Magnitude (ROM) pricing estimate with assumptions, a capability or retailer authorization statement, and references of prior implementations. Companies must provide their name, socio-economic status, DUNS, UEI, and CAGE codes, along with technical and contractual points of contact and any active federal contracts such as NASA SEWP or GSA. Questions must be submitted by May 15, 2026, and all responses become government property. The anticipated contract type is Firm Fixed Price, and while no CLINs or pricing details are specified in this RFI, future procurement will prioritize technical acceptability over lowest price, with non-price factors including usability, completeness, and inclusion of desirable capabilities such as mobile accessibility and automated cover sheet generation playing a role in trade-off decisions. Performance is expected at the FLETC Glynco, Georgia location with inspection and acceptance conducted by a government representative ensuring full system functionality and compliance prior to formal acceptance.

General Info

FLETC seeks information for replacing OCC Document Manager system; responses due May 18, 2026.

Agency

Department Of Homeland Security → Fletc Glynco Procurement OfficeView Agency

NAICS

561410 - Document Preparation ServicesView NAICS

Place of Performance

Brunswick, GA, USA

Set-Aside

NONE

Documents

(1)

OCC Case Management System Replacement Statement of Objectives

PDF•soo

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 4

Sources Sought

Response DeadlineMay 18

Deadline has passed

Submission Closed

05/18/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → Fletc Glynco Procurement Office

Contacts1 person available

OfficeBrunswick, GA, 31524, USA

Organization / Agency

Department Of Homeland Security → Fletc Glynco Procurement Office

View Agency Profile

Office AddressBrunswick, GA, 31524, USA

Contacts

Jimmy Dolloff

contact@example.gov

+1 (555) 000-0000

Full Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ) nor a promise to issue an RFP or other solicitation. Furthermore, those who respond to this RFI should not anticipate feedback about its submission, other than acknowledgment of receipt. This RFI does not commit the Government to contract for any supply or service. The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) is not seeking proposals at this time. Respondents are advised that the U.S. Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the expense of the respondent. Not responding to this RFI does not preclude participation in any future solicitation. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Objective
The Office of Chief Counsel (OCC) legal staff conducts legal review over hundreds of documents annually for the FLETC Executive Team and Senior Management Staff, resulting in legal findings and opinions that are highly sensitive in nature. The OCC Document Manager is a FLETC-developed application, which provides the user interface, business process rules, and secure storage mechanisms necessary for securely tracking and storing the documents and the related metadata, including reviewer identification, document topical area, and relative dates related to the review of the respective document. The existing system is outdated and in need of replacement by a COTS solution.

RFI Response FLETC is seeking information on a Commercial Off the Self (COTS) Case management System replacement. Attached is the draft Statement of Objectives (SOO). Submissions should include a Rough Order of Magnatude (ROM), a capability statement or retailer authorization statement if applicable, references of prior actions, and a draft or review of the current SOO. Submission of a ROM does not constitute a commitment on behalf of the Government and will be used for pricing information only. Pricing should include all requirements for a total system and should list any assumptions.

RFI Response Instructions
Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFI title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)

Questions and responses on this RFI must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – jimmy.dolloff@fletc.dhs.gov

Questions must be submitted by 12:00 PM EDT, May 15, 2026. Include the RFI title in the subject line of your email when submitting questions.
Responses to this RFI must be sent via email to the email address above no later than 5:00PM EDT, May 18, 2026.