This Sources Sought opportunity from Department Of Homeland Security was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI for Legal Case Management System Replacement

Closed

26RFIOCCFederal

Submission Closed05/18/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410

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SLED

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The Town of Milton is soliciting sealed bids from qualified vendors for document digitization services under solicitation number BD-26-1299-1299C-1299L-134821. The scope of work involves the comprehensive processing of municipal records, specifically requiring the secure collection, preparation, scanning, indexing, and electronic delivery of these documents. This open market solicitation was posted on October 27, 2026, and is managed by the Town of Milton in Massachusetts. Interested vendors must submit their bids to the Office of the Town Administrator located at 525 Canton Avenue, Milton, MA 02186. The deadline for submission is 10:00 a.m. on Friday, November 13, 2026, after which no further bids will be accepted. Electronic quotes are permitted. Primary administrative contact for this procurement is Cody Case, the Purchaser, and Nicholas Milano serves as the contact person and bill-to representative.

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Court Reporting and Transcription ServicesThis subcontract for Court Reporting and Transcription Services supports prime contractors on legal projects for the City University of New York Central Office. The scope of work involves providing professional stenography and transcription services for various legal proceedings, including depositions, hearings, and meetings. To ensure accuracy and legal compliance, the contractor must utilize real-time stenography and digital recording equipment to produce and deliver certified transcripts. Qualified providers must hold a Certified Shorthand Reporter designation or an equivalent state certification. The services fall under NAICS code 561410 and are dedicated to meeting the specific legal documentation needs of the CUNY University system in New York.

City University of New York (CUNY)

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8(a) Direct Award to Alexton Incorporated for Printing and Copy Management Services The period of performance is 04/01/2024 to 03/31/2027 consisting of 1 base and 2 option periods. REQ 24MA000238 $22…This 8(a) direct award contract is granted to Alexton Incorporated to provide printing and copy management services for the Department of Energy's Office of Management. The agreement is valued at 222,000 dollars and is categorized under NAICS code 561410. Performance will take place in the District of Columbia. The period of performance spans from April 1, 2024, to March 31, 2027, structured as one base period and two option periods. This procurement is designated as a small business set-aside under the 8(a) program, with Naomi Robinson serving as the Small Business Program Manager.

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Electronic Document Accessibility Remediation Services

Solicitation # AGENCY27-PURC-6552

The San Bernardino County Purchasing Department is soliciting proposals for Electronic Document Accessibility Remediation Services under solicitation AGENCY27-PURC-6552. The primary objective is to modify existing electronic documents to ensure they are perceivable, operable, understandable, and robust, adhering to WCAG 2.1 Level AA, PDF/UA (ISO 14289-1), and ADA Title II Rule H standards. The scope includes remediating a legacy backlog of approximately 109,331 pages and managing ongoing weekly volumes. Services must include the application of logical tag structures, meaningful alternative text, programmatic table and form remediation, and OCR for scanned documents, with verification performed via both automated tools and manual assistive technology testing. The contract is structured with firm-fixed unit pricing for an initial term starting approximately January 26, 2027, and ending January 25, 2029, with options to extend for three additional one-year periods. Award will be based on a Best Value Evaluation, weighing qualifications and experience (40 points), technical approach (25 points), security and data protection (20 points), and capacity, staffing, and cost (15 points). A 5% local preference is available for qualifying vendors. Selected contractors must provide a 90-day warranty on remediated documents and adhere to strict rework timelines. Compliance requirements include certification regarding debarment, adherence to federal executive orders on non-discrimination, and the provision of comprehensive insurance and security certifications such as SOC 2 Type II or ISO 27001.

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R711068Q_REQUEST FOR QUOTATION FOR EVIDENCE ACT CERTIFIED SCANNING AND DESTRUCTION OF PATIENT PAIN SCORE FILES IN ANAESTHESIA OFFICE AT MAIN BUILDING, NATIONAL UNIVERSITY HOSPITAL (NUH)

Solicitation # Doc2446904645

National University Hospital is seeking quotations for the Evidence Act certified scanning and destruction of patient pain score files located in the Anaesthesia Office at the Main Building. This procurement process is managed by the contracting agent ALPS Pte Ltd. The invitation opens on 22 October 2026 and closes on 2 November 2026 at 3:00pm Singapore Time. Eligible suppliers must not be debarred by the NUHS Group and are required to attend a compulsory site show-round on 28 October 2026 at 2:00pm. Interested vendors must register with the Buyer-In-Charge, Mr James Ong, at least one day prior to the briefing. All proposals must be submitted exclusively through Ariba Sourcing to avoid disqualification, and any clarifications should be sent directly to the buyer's business email.

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MBC-26-01 Transcription Services

Solicitation # MBC-26-01

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California Department of Consumer Affairs

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Document Printing and Mailing ServicesThis subcontract for Document Printing and Mailing Services supports the County of San Mateo Recorder Notification Program by providing physical production and distribution of legal notifications for prime contractors. The selected provider will be responsible for printing approved notice templates, preparing envelopes and inserts, and managing the full mailing and reconciliation process using high-volume commercial printing and automated mail-folding equipment. Managed by the Office of Assessor-County Clerk-Recorder and Chief Elections Officer for the state of California, the contract requires strict adherence to CA Government Code section 27297.7 and mandatory DIR registration. The scope of work concludes with the delivery of mailed notifications and detailed reporting. Interested parties must respond by November 10, 2026.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

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DEADLINE

Recorder Notification Program Services

Solicitation # 2027-IFB-00158

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Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

DEADLINE

Live Event Captioning and TranscriptionThis subcontract opportunity, managed by the Pennsylvania Office of Management and Budget, seeks a provider for live event captioning and transcription services to support accessibility projects for the City of Pittsburgh. The selected contractor will be responsible for providing real-time audio-to-text transcription and deploying specialized technicians to manage text displays on video screens during press conferences, city television shows, and other special events. The scope of work requires the use of specialized live captioning hardware and software to ensure seamless real-time delivery. Interested parties must submit their responses by November 17, 2026, in accordance with the solicitation posted on October 20, 2026. The project falls under NAICS code 561410.

Office of Management & Budget

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DEADLINE

Transportation and Economic Corridors - Request for Proposal - CON0026190 – Technical Editing Services for Contract Administration Manual, Request For Proposal Packages for CMAs

Solicitation # AB-2026-06951

Alberta Transportation and Economic Corridors is seeking proposals from capable proponents to provide professional technical writing and editing services. The scope of work involves the development and preparation of a Contract Administration Manual, standard specifications for highway maintenance, and various Request for Proposals packages for specific Contract Maintenance Areas, including 504, 508, 515, 516, 514, 520, 521, and the Deerfoot Highway Maintenance Area. These documents will be created based on data and information provided by the Highway Operations Section. Interested parties must submit their proposals in two separate PDF files, consisting of a qualification submission and a fee proposal, each under 10MB. The deadline for responses is November 17, 2026. Selection will be determined based on the best overall value rather than the lowest cost, and the department will not reimburse any costs associated with the proposal preparation.

Transportation and Economic Corridors

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DEADLINE

Transcription Services for Provincial and Demonstration Schools

Solicitation # tender_22290

The Government of Ontario Ministry of Education is soliciting transcription services for Provincial and Demonstration Schools to support Alternative Educational Resources for Ontario. The scope of work involves producing textbooks in three accessible formats: Braille, DAISY Digital Audio Recording, and E-Text Word. These resources are intended for English and French students across elementary, secondary, and post-secondary levels. E-Text production must include complex content such as mathematical notation in MathML or LaTeX, tables, charts, and graphics. The PDSB intends for these services to be operational by December 20, 2026. The award process follows a three-stage evaluation totaling 100 points. Bidders must first pass a mandatory qualification stage before undergoing a technical evaluation worth 70 points, where a minimum score of 42 points is required to proceed. Technical criteria include company profile, staff education, production maintenance, and specific expertise in Braille, DAISY, and E-Text. The final stage is a commercial evaluation worth 30 points based on the lowest bid price. Bidders must be Canadian businesses or entities with ongoing commercial activities in a Canadian trade partner country and must comply with Ontario Occupational Health and Safety Act regulations, including maintaining written safety policies and providing proof of WSIB coverage and insurance. Responses are due by November 17, 2026, via the Ontario Tenders Portal.

POSTED

DEADLINE

REQUEST FOR PROPOSALS FOR THIRD PARTY UTILITY BILLING FOR THE CITY OF DEL RIO

Solicitation # R:2026-133

The City of Del Rio is soliciting proposals under RFP R:2026-133 for a qualified third-party vendor to manage utility billing services for water, sewer, refuse, and gas for both residential and commercial customers. The selected vendor will be responsible for the printing and mailing of bills based on data provided by the City, requiring compatibility with Incode 9/10 software and the ability to process weekly billing files in XML format. The contract is envisioned for an initial three-year term with two optional one-year renewals, with an anticipated award date of December 15, 2026. Proposals must be submitted in sealed bids by November 19, 2026, at 2:00 PM CST, and must include a technical proposal and a separate sealed price form. Evaluation will be based on a 100-point scale focusing on qualifications and experience, approach, staff experience, price, and references. Vendors must provide a minimum of three references and maintain general liability and property damage insurance of at least one million dollars. Compliance requirements include adherence to the Davis-Bacon Act, the Immigration and Nationality Act, and Texas Local Government Code regarding conflicts of interest and boycotts of Israel and energy companies.

City of Del Rio

POSTED

13 days ago

DEADLINE

in 22 days

AI Contract Overview

The Department of Homeland Security’s Federal Law Enforcement Training Centers is seeking information on a commercial off-the-shelf (COTS) case management system to replace its outdated OCC Document Manager, which currently tracks and stores highly sensitive legal documents and metadata for the Office of Chief Counsel. This Request for Information (RFI) is strictly for planning purposes and does not constitute a solicitation, promise of future procurement, or obligation to award a contract; respondents should not expect feedback beyond receipt acknowledgment, nor incur any costs in expectation of reimbursement. The new system must meet mandatory requirements including full compliance with FISMA, NIST SP 800-53, the Privacy Act, and Section 508 accessibility standards (WCAG 2.1 AA), along with features such as role-based access restricted to OCC staff, audit trails for all CRUD operations, version history, document attachment capabilities with audit logs, automated email notifications, fiscal year-based document numbering, backup and disaster recovery plans with defined RTO/RPO, and export to Excel/CSV. The system must also support multi-parameter search, scheduled and ad hoc reporting, case assignment analytics, and the ability to attach files to closed cases. Response submissions are limited to ten pages, excluding title page, table of contents, company information, and references, and must be submitted in Microsoft Word or PDF format via email to [email hidden] no later than 5:00 PM EDT on May 18, 2026. Each submission must include a Rough Order of Magnitude (ROM) pricing estimate with assumptions, a capability or retailer authorization statement, and references of prior implementations. Companies must provide their name, socio-economic status, DUNS, UEI, and CAGE codes, along with technical and contractual points of contact and any active federal contracts such as NASA SEWP or GSA. Questions must be submitted by May 15, 2026, and all responses become government property. The anticipated contract type is Firm Fixed Price, and while no CLINs or pricing details are specified in this RFI, future procurement will prioritize technical acceptability over lowest price, with non-price factors including usability, completeness, and inclusion of desirable capabilities such as mobile accessibility and automated cover sheet generation playing a role in trade-off decisions. Performance is expected at the FLETC Glynco, Georgia location with inspection and acceptance conducted by a government representative ensuring full system functionality and compliance prior to formal acceptance.

General Info

FLETC seeks information for replacing OCC Document Manager system; responses due May 18, 2026.

Agency

Department Of Homeland Security → Fletc Glynco Procurement Office

NAICS

561410 - Document Preparation Services

Place of Performance

Brunswick, GA, USA

Set-Aside

NONE

Documents

OCC Case Management System Replacement Statement of Objectives

soo

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 4

Sources Sought

Response DeadlineMay 18

Deadline has passed

Submission Closed

05/18/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → Fletc Glynco Procurement Office

Contacts1 person available

OfficeBrunswick, GA, 31524, USA

Organization / AgencyDepartment Of Homeland Security → Fletc Glynco Procurement Office

Office AddressBrunswick, GA, 31524, USA

Contacts

Jimmy Dolloff

contact@example.gov

+1 (555) 000-0000

Full Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ) nor a promise to issue an RFP or other solicitation. Furthermore, those who respond to this RFI should not anticipate feedback about its submission, other than acknowledgment of receipt. This RFI does not commit the Government to contract for any supply or service. The Department of Homeland Security (DHS) Federal Law Enforcement Training Centers (FLETC) is not seeking proposals at this time. Respondents are advised that the U.S. Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the expense of the respondent. Not responding to this RFI does not preclude participation in any future solicitation. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

Objective
The Office of Chief Counsel (OCC) legal staff conducts legal review over hundreds of documents annually for the FLETC Executive Team and Senior Management Staff, resulting in legal findings and opinions that are highly sensitive in nature. The OCC Document Manager is a FLETC-developed application, which provides the user interface, business process rules, and secure storage mechanisms necessary for securely tracking and storing the documents and the related metadata, including reviewer identification, document topical area, and relative dates related to the review of the respective document. The existing system is outdated and in need of replacement by a COTS solution.

RFI Response FLETC is seeking information on a Commercial Off the Self (COTS) Case management System replacement. Attached is the draft Statement of Objectives (SOO). Submissions should include a Rough Order of Magnatude (ROM), a capability statement or retailer authorization statement if applicable, references of prior actions, and a draft or review of the current SOO. Submission of a ROM does not constitute a commitment on behalf of the Government and will be used for pricing information only. Pricing should include all requirements for a total system and should list any assumptions.

RFI Response Instructions
Only electronic submissions will be accepted. Electronic files larger than 10 MB shall be broken down into multiple files with no one file exceeding 10 MB. Each electronic submission shall include:
1. The RFI title in the subject line
2. The maximum number of pages per submission shall be limited to Ten (10) pages excluding title page, table of contents, company information page and reference materials, if attached.
3. All content must be provided in Microsoft Word or PDF format.
4. The company information page shall include the following information:
- Company Name
- Socio-economic status
- DUNS number, UEI number, and CAGE code
- Point-of-Contact information for technical questions
- Point-of-Contact information for contractual questions
- Federal Contract(s) available for use (NASA SEWP, GSA, ETC...)

Questions and responses on this RFI must be sent via email to the following:
Jimmy Dolloff, Contracting Officer – contact@example.gov

Questions must be submitted by 12:00 PM EDT, May 15, 2026. Include the RFI title in the subject line of your email when submitting questions.
Responses to this RFI must be sent via email to the email address above no later than 5:00PM EDT, May 18, 2026.