RFP 154542701 University Beverage Partnership

Virginia Polytechnic Institute and State University is seeking an exclusive beverage provider for a ten-year partnership to distribute, sell, and promote beverages across the Blacksburg campus. The scope includes carbonated soft drinks, energy drinks, bottled water, sports drinks, and specialty beverages across dining centers, vending locations, and Athletics Department events. The selected supplier is responsible for providing all necessary equipment and services, implementing marketing and operations plans to maximize revenue, and offering pricing guarantees. The contract includes specific requirements for criminal background checks for employees gaining campus access and the maintenance of significant insurance coverages, including a two million dollar general liability limit. The procurement process, identified as solicitation 154542701, utilizes a best-value selection process where price is a factor but not the sole determinant. Proposals must be submitted electronically via the university portal, with the final deadline extended to October 23, 2026. The agreement mandates that records be retained for five years and provides a sixty-day written notice period for contract cancellation. Administration of the contract is handled by individual user departments, which serve as contract administrators responsible for determining the quantity and acceptability of services. Payment is processed through the university accounts payable office, with an emphasis on using the Wells One AP Control Payment System for expedited processing.