This Solicitation opportunity from Virginia was posted on October 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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#RFP 188555787WW - Preferred Hotels, Conference Spaces and Event Venues

Closed

188555787WWState & Local

Submission Closed10/25/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 721110

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WINTER SHELTER TEMPORARY LODGING SERVICES

Solicitation # 262711

The City of Champaign Equity and Engagement Department is soliciting proposals for Winter Shelter Temporary Lodging Services to address critical gaps in shelter for unhoused individuals. Aligned with the city's Homelessness Prevention Blueprint, the procurement seeks a qualified vendor to provide approximately 60 clean, safe, and accessible hotel or motel rooms from November 2026 through April 2027. This total includes two additional spaces dedicated to program coordinators, staff, and law enforcement. The selected provider must be current on all city hotel and motel taxes and be available to provide the lodging spaces within seven days of a signed agreement. Proposals are due by November 16, 2026, and will be evaluated based on cost, vendor capacity, reputation, and the provider's understanding of the city's homelessness strategy. Required submissions include a proposal form, disclosure affidavit, affirmative action report, and a Champaign Diversity Advancement Program good faith efforts form. Vendors must also be willing to undergo implicit bias training to ensure appropriate guest interactions. The contract requires adherence to the Americans with Disabilities Act and the maintenance of insurance throughout the performance period, with performance monitored to ensure compliance with safety and quality standards.

Equity and Engagement Department

POSTED

DEADLINE

71412705 American Society of Civil Engineers Earth and Space Conference 2028, Fund #566730, Arlington, VA, April 18-21, 2028

Solicitation # RFP-131487

Virginia Polytechnic Institute and State University is soliciting proposals for a hotel venue to host the 2028 American Society of Civil Engineers Earth and Space Conference from April 18 to April 21, 2028, in Arlington or Alexandria, Virginia. The venue must accommodate approximately 300 to 350 attendees, providing roughly 175 sleeping rooms and a variety of function spaces. Required facilities include a general session room for 300 people with AV support, eight concurrent breakout rooms for at least 35 people each, an exhibit hall for 10 vendors, and a dedicated office for 10 staff members. All lodging and meeting spaces must be handicap accessible, with a preference for guest room rates at or below the government per diem rate. Comprehensive food and beverage services, including breakfasts, lunches, and an evening reception, are also required. The selection process is based on a best value determination, where price is a factor but not the sole determinant. Evaluation criteria include cost and the participation of Small, Women-Owned and Minority businesses. Proposals must be submitted electronically via the Jaggaer-hosted procurement portal by December 3, 2026. The contract is funded under Fund #566730 and includes specific requirements for the protection of trade secrets under the Code of Virginia and a five-year record retention policy. Virginia Tech maintains the right to cancel the contract without penalty upon 60 days written notice. Invoices should be submitted to the Continuing and Professional Education office in Blacksburg, Virginia.

Virginia Polytechnic Institute and State University

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AAA 3-Diamond Lodging Facility ProviderThis small business set-aside subcontract involves providing AAA 3-Diamond lodging services for prime contractors working on Air National Guard Station projects at the 146th Airlift Wing Channel Islands in Port Hueneme. The provider is responsible for offering non-smoking, double occupancy guest rooms along with essential hospitality services, including 24/7 check-in and check-out, wake-up calls, luggage storage, and the management of guest rosters through the Wide Area Workflow system. To ensure safety and quality, the facility must strictly adhere to AFOSH Standard 91-1 and NFPA Codes 10, 70, 101, and 96. The primary deliverables for this engagement are the provision of guest room nights and the submission of validated sign-in rosters. This opportunity is managed under the Department of Defense for the W7MX Uspfo Activity Caang 146.

W7MX Uspfo Activity Caang 146

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Residential Lodging and Facility ManagementThis small business set-aside subcontract, managed by the Department of Defense, requires the provision of residential lodging and facility management for Marine Corps MCJROTC projects in Quantico, Virginia. The contractor must provide a minimum of 120 rooms, totaling 240 beds, to accommodate 240 cadets and 17 staff members for a duration of six nights from July 7 to July 13, 2027. Key operational requirements include the implementation of a specific rooming plan that ensures male and female occupants are housed on separate floors. Additionally, the provider must adhere to all residential safety and safeguarding standards to ensure secured lodging for all participants throughout the performance period.

POSTED

DEADLINE

PRARNG Meeting Package and Conference Rooms for 5 Dec 2026

Solicitation # W912LR27QA002

The Puerto Rico Army National Guard is soliciting quotes for a firm-fixed-price contract to provide a commercial conference venue, meeting package, and full-day catering services for 240 attendees. This event supports the Yellow Ribbon Reintegration Program Pre-Deployment Event for the 92nd MP BDE and 113th MPAD on December 5, 2026. The required facilities include four conference rooms—a main room for 240, a breakout room for 100, a child/youth room for 20, and a banquet room—along with a registration area and 140 parking spaces. The venue must be located in Puerto Rico, ideally within a 30 to 80 mile radius of Caguas. Catering must consist of hot buffet style breakfast, lunch, and two snack breaks, including vegetarian, vegan, gluten-free, kosher, and halal options. This acquisition is 100% set aside for total small business concerns. Award will be based on the lowest price among responsible quoters who meet all material terms and conditions. Submissions must include a signed SF 1449, a commercial quote, and a detailed PDF describing the venue and menu. If the quoter does not own the venue, a signed commitment letter from the venue operator is required. The period of performance is one day on December 5, 2026, from 0600 to 1700 hours, with a requirement for no-cost setup on December 4. All facilities must comply with the Americans with Disabilities Act, Joint Travel Regulations, and DoD antiterrorism standards. Quotes are due by November 19, 2026, and the anticipated award date is November 25, 2026.

W7PA Uspfo Activity Pr Arng

POSTED

DEADLINE

146 FS Lodging Services - 2027 RSD

Solicitation # W50S7527QA012

Solicitation W50S7527QA012 is a firm fixed price request for quotation for lodging services to support Government guests at the 146th Airlift Wing Channel Islands, Air National Guard Station. The contract, which is set aside for small businesses, requires the provision of non-smoking double occupancy guest rooms with two beds at a facility located within a 20-mile driving distance of the station. The period of performance runs from March 1, 2027, to December 31, 2027, with specific delivery schedules of 620 nights each for the months of March, April, June, September, and November 2027. The facility must maintain an AAA 3-Diamond rating or industry equivalent for 2025/2026 and adhere to strict fire and safety standards, including NFPA Codes 10, 70, 101, and 96, as well as AFOSH Standard 91-1. The government will evaluate quotes based on technical risk, assessed through experience and past performance, and price fairness and reasonableness. Required deliverables include the designation of primary and secondary lodging representatives and the electronic submission of sign-in rosters within five business days of an event. Invoicing must be processed through the Wide Area WorkFlow system using specific DoDAAC routing for payment and administration. Offerors must submit their quotes via email to the designated points of contact by December 2, 2026, ensuring the submission consists of two separate volumes formatted with a minimum 12-point font and one-inch margins.

W7MX Uspfo Activity Caang 146

POSTED

DEADLINE

Group Hotel AccommodationsThis subcontract agreement involves the procurement and management of group hotel accommodations for Florida State University, specifically supporting a marching band trip to New York City. The selected provider is responsible for securing room blocks during the high-demand Thanksgiving holiday period and overseeing all room assignments and billing for the university ensemble. To ensure efficiency, the contractor will utilize specialized hotel group booking and management software to deliver confirmed lodging blocks and vouchers. The project falls under NAICS code 721110 and is managed through Florida State University. Interested parties must adhere to the timeline associated with the solicitation, which was posted on November 10, 2026, with a response deadline of January 5, 2027. The primary objective is to ensure seamless lodging logistics for the ensemble during a peak travel window in a major metropolitan area.

Florida State University

POSTED

DEADLINE

Hotel Accommodations in Ottawa

Solicitation # 202703168/A

The Royal Canadian Mounted Police (RCMP) is soliciting bids for hotel accommodation services in Ottawa to support training guests. The requirement is for a block of rooms for up to 20 guests across two distinct periods: November 29 to December 19, 2026, and February 22 to March 12, 2027. The contract will run from the date of award until March 31, 2027. To be eligible, the hotel must be located within a 10-kilometer driving radius of the Ottawa International Airport and be able to provide at least 15 parking spaces. Mandatory technical criteria also include the provision of a daily on-site hot breakfast, though Amendment 001 clarifies that a la carte options are acceptable alternatives to a buffet. The contract will be awarded to the responsive bidder offering the lowest evaluated price. Bidders must submit their proposals in three separate PDF files covering technical specifications, financial bids, and required certifications, ensuring that pricing only appears in the financial section. Payment will be processed via direct deposit, and the RCMP will be responsible for reservations and payments for the room blocks. The procurement is subject to the Reciprocal Procurement Policy, limiting eligibility to Canadian suppliers, and requires adherence to the Code of Conduct for Procurement and local hotel industry hygiene and health standards.

Royal Canadian Mounted Police

POSTED

DEADLINE

Venue and Hospitality ServicesThis subcontract for Venue and Hospitality Services supports International Labour Organization projects in Kyiv, Ukraine. The scope of work involves providing comprehensive event infrastructure, including the hire of conference rooms equipped with audiovisual setups, as well as the provision of hotel room blocks for prime contractors. The service provider is responsible for delivering full catering services, specifically coffee breaks and lunches, while ensuring all facilities strictly adhere to UN and ILO safety and security standards. This agreement falls under NAICS code 721110 and is designed to facilitate the operational needs of ILO personnel and contractors within the region.

POSTED

DEADLINE

Hotel and Guest House Accommodation ServicesThis subcontract for Hotel and Guest House Accommodation Services involves providing furnished rooms and lodging to prime contractors supporting the International Labour Organization in Damascus, Syrian Arab Republic. The scope of work includes comprehensive hospitality operations such as room rentals, housekeeping, laundry services, and the maintenance of a 24/7 reception desk. The service provider is responsible for delivering fully completed lodging services and submitting detailed monthly occupancy reports. Operating under NAICS code 721110, the contract ensures the availability of essential residential infrastructure and support services for personnel operating within the region.

POSTED

DEADLINE

Conference Venue and Accommodation ProviderThis subcontract establishes an agreement for the provision of hotel and venue services to support International Labour Organization conference projects located in Ghana. The scope of work includes the supply of plenary halls, breakout rooms, and overnight lodging for participants, with a specific requirement that all venue capacities meet National Roundtable standards. The provider is responsible for delivering reserved and managed venue spaces and hotel room nights while ensuring strict adherence to international safety and health standards. Operating under NAICS code 721110, the contract focuses on high-capacity hospitality and facility management to ensure the successful execution of ILO events within the region.

POSTED

DEADLINE

Event Venue and Catering ServicesThis subcontract agreement establishes the provision of event venue and catering services to support International Labour Organization seminar projects located in Tunisia. The scope of work includes the supply of professional conference rooms and breakout spaces, along with comprehensive food and beverage services such as lunches and coffee breaks. The service provider is responsible for delivering the reserved facilities and executing the catering plan while ensuring all venues strictly adhere to international health and safety standards. This engagement is categorized under NAICS code 721110 and is managed by the ILO to ensure high-quality logistical support for their international operations.

ILO

POSTED

1 day ago

DEADLINE

N/A

General Info

Agency

Virginia Commonwealth University

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

VA, USA

Set-Aside

NONE

Documents

rfp

High

amendment

High

amendment

High

rfp

High

contract-document

High

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedSep 17

Solicitation

Deadline changedOct 11

Response deadline changed from Oct 17, 2024 to Oct 25, 2024.

Response DeadlineOct 25

Deadline has passed

Submission Closed

10/25/2024

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Organization & Contact Information

AgencyVirginia Commonwealth University

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia Commonwealth University

Office AddressN/A

Contacts

Wendy Wicker

contact@example.gov

Full Description

The intent and purpose of this Request for Proposals (RFP) is to secure commitment and select preferred firms that provide the best overall experience for our stakeholders while meeting logistical and budgetary requirements. By way of proposals from qualified Hotels/Venues we seek Local Lodging and Conference Services that can accommodate the needs of the University. The awarded Hotels/Venues will enter into a master service agreement with VCU, maintain the status of âpreferred,â and benefit from VCUâs mass communications and representation on various platforms showing support of Richmond area businesses. Firms that meet the requirements specified in this RFP will be issued a fully executed MSA and a contract number for future reference to be used for potential engagements. Any Hotels/Venues not a part of this original solicitation that meets the requirements as specified herein may be added at a future date at the sole discretion of the University. The term open enrollment RFP will result in an initial three-year agreement with three (3) two-year renewal options and will allow for proposals to be considered after the first generation of awards are made.