RFP #26-17, On-Call Pavement Marking and Striping Services - Annual Contract

The Henry County Board of Commissioners is issuing a request for proposals from qualified contractors to provide On-Call Pavement Marking and Striping Services on an annual basis, with options for renewal. The scope requires the contractor to supply all labor, materials, equipment, and services necessary to perform pavement markings in accordance with the Manual on Uniform Traffic Control Devices, ensuring safety and compliance standards are met. The contract emphasizes flexibility in work volume, with unit prices for various striping types and sizes, but no minimum or maximum quantities are specified. The procurement process mandates sealed proposals, with separate submissions for technical and cost components, due by December 16, 2025, at 3:00 PM, either via mail, in person, or through the County’s eProcurement Portal, excluding email or fax submissions. The contract is structured as a unit-price agreement, with a term of one year and two optional renewal periods, and Henry County reserves the right to reject any proposals or waive technicalities. The solicitation includes detailed evaluation criteria prioritizing qualifications, relevant experience, technical approach, key personnel, and cost competitiveness, with a strong emphasis on technical merit over price. Contract clauses cover scope, insurance, safety, confidentiality, indemnification, and compliance with applicable standards, notably the MUTCD. The agreement stipulates that all work must be inspected and accepted at the destination site in Henry County, Georgia, with the contractor responsible for ensuring work meets specified standards. Payment procedures involve submitting invoices to the County’s Finance Department, with no mention of electronic invoicing systems. Additionally, proposers must certify compliance with various legal and ethical standards, including non-collusion, immigration laws, and diversity participation, supported by affidavits and certifications. The contract incorporates standard provisions for amendments, notices, and performance, with specific requirements for proposal formatting, submission media, and labeling to ensure responsiveness. Overall, the project aims to secure reliable pavement marking services through a competitive, transparent process emphasizing technical capability and compliance with traffic safety standards.