RFP #26035 - ACCGov Dental Benefits

The Unified Government of Athens-Clarke County (ACCGov) in Georgia has issued Request for Proposal (RFP) #26035 for dental benefits coverage and administration services. This solicitation seeks vendors to provide fully insured dental insurance coverage and benefit management for approximately 1,500 full-time employees, 800 retirees, COBRA participants, and eligible dependents. The contract term is for one year starting January 1, 2027, with four automatic one-year renewal options. The scope encompasses all necessary personnel, equipment, and services for managing dental benefits, aiming to deliver a cost-effective program with broad network access, competitive provider discounts, quality assurance, and ongoing administrative ease. Compliance with relevant Georgia laws, including employment eligibility verification (O.C.G.A. §13-10-91), non-discrimination mandates, and data protection standards, is required. Award decisions will be made on a best value basis using a two-phase evaluation process that balances technical merit—totaling 80 points across factors such as understanding the requirements, firm experience, staff qualifications, quality assurance, added services, and references—with price, weighted at 20 points. Proposals must include comprehensive documentation including organization charts, resumes, pricing worksheets, supporting reports, and mandatory affidavits for Georgia Security & Immigration Compliance and non-collusion. The contract does not incorporate Federal Acquisition Regulation (FAR) clauses, reflecting its local government procurement nature. Payment and remittance details identify multiple dental providers, while no specific contract value or invoicing systems are detailed. The RFP mandates electronic submission by May 14, 2026, via the OpenGov portal, with strict adherence to instructions including acknowledgment of all addenda. Special contractual provisions prohibit indemnification of ACCGov by vendors, restrict arbitration and jury trial waivers, and designate legal venue within Clarke County or the U.S. District Court for the Middle District of Georgia. Overall, this solicitation targets procuring a dental benefits administrator capable of delivering high-quality, compliant, and cost-effective coverage to support ACCGov’s employee and retiree populations over a multi-year period.