RFP-313-260000002434-1 | English Learner Program Support -RFP (OES)

The State of Michigan is soliciting proposals under RFP-313-260000002434-1 to secure support for its English Learner Program through a service-based contract with an effective start date of October 1, 2026, and an initial one-year term ending September 30, 2027, with the option for up to six additional one-year renewals at the State’s discretion. Performance will occur across various locations within Michigan, with key personnel required to be physically present in the state during regular business hours. The Contractor will be responsible for reviewing and approving Local Educational Agency budgets and financial reports through the NexSys and GEMS/MARS systems, ensuring compliance with Michigan School Code Sections 1280 and 41, and providing technical assistance to LEAs. Proposals must include detailed information on key personnel—covering roles, experience, FTE commitment, and physical location—along with organizational charts, subcontractor disclosure tables, and pricing proposals, each submitted as individual files not exceeding 30 MB in size and in modifiable formats such as Word or Excel. The evaluation process prioritizes technical merit over price, requiring a minimum score of 80 out of 100 points across five technical factors related to the Statement of Work, with a trade-off approach enabling selection of the best-value proposal rather than the lowest bidder. The State will weigh additional considerations such as economic impact in Michigan, use of Michigan-based workforce, qualified disabled veteran-owned business status, and compliance with all contract terms. The contract imposes strict requirements for data security, confidentiality, and subcontractor management, mandating a comprehensive data privacy program, prohibition of State data disposal without prior approval, and full disclosure of subcontractors including their GDBE status, scope of work, cost percentage, and prior experience. Key personnel cannot be replaced without the State’s written consent, and unauthorized substitutions may result in contract termination for cause, with replacements subject to interview, approval, and up to 30 days of training. The Contractor must designate a Contract Administrator/Project Manager as the primary point of contact, available to respond within 24 hours, and must comply with State-mandated training on budgeting, NexSys, and Microsoft platforms. Invoicing will be submitted monthly via email to the MDE Program Manager and processed through EFT only, with no use of federal systems like WAWF or IPP. The State retains full authority for inspection and acceptance at its location