RFP 325-585 Fingerprint Outsourcing

The Washington State Parks and Recreation Commission is seeking proposals from qualified firms to provide secure fingerprinting services across over 124 locations statewide. The contractor will be responsible for capturing fingerprints and transmitting them directly and securely to the Washington State Patrol for all new applicants, volunteers, or personnel requiring background checks. The contract, valued at up to $150,000, will be awarded based on a best-value evaluation process that considers bid price, system/process capability, experience, certifications, references, and diversity inclusion plans, with a minimum responsiveness threshold of 60 points out of 100. The performance period is up to 60 months, with services expected to commence shortly after award, and the work plan and schedule must be submitted as part of the proposal. The contract incorporates numerous state statutes, regulations, and agency-specific terms, emphasizing compliance with laws related to nondiscrimination, licensing, insurance, and security. It prohibits advance payments, mandates contractor compliance with all applicable laws, and requires prior approval for subcontracting. Insurance coverage, including general liability and automobile liability, must be maintained, and the contractor must allow access for inspections at their facilities. Proposals must include completed forms such as certifications, profiles, pricing, references, and a diversity inclusion plan if subcontractors are involved. Submission is strictly electronic, due by August 19, 2025, with proposals limited to accepted formats and under 30MB, directed to a specified email address. The process emphasizes concise, complete responses aligned with detailed instructions, with evaluation based on a combination of price and qualitative factors to ensure secure, compliant, and efficient fingerprinting services statewide.