RFP-758-2700000001-1 | Catering & Bartending Services - My Old KY Home State Park

The Commonwealth of Kentucky, through the Department of Parks – Purchasing, is seeking up to three qualified vendors to provide catering and bartending services at My Old Kentucky Home State Park in Bardstown, KY. The solicitation, numbered RFP-758-2700000001-1, was issued on July 9, 2026, with proposals due by July 31, 2026, at 3:30 PM ET, and must be submitted electronically via the state’s eProcurement system, requiring all vendors to be registered in the Vendor Self Service portal at least 24–48 hours in advance. The contract will be awarded on a firm fixed unit price basis, with prices locked for the first twelve months, and potential adjustments only permitted after that period based on industry-wide cost changes and subject to state approval. The initial term is one year, with four optional two-year renewal periods pending mutual agreement. Services include full catering with all labor, equipment, and supplies delivered and cleaned up prior to and following events such as weddings, receptions, and conferences, and bartending services where all alcohol is supplied by the state. Vendors must operate within a fourteen-day notice window for event requests and are required to maintain strict temperature control with hot foods served hot and cold foods served cold, under stringent sanitation standards during transport and service. Evaluation will be conducted by a Proposal Evaluation Committee using a weighted point system totaling 1,050 points, with major emphasis on Company Background, Capabilities, and Staff Availability (250 points), Experience (250 points), and Cost Proposal (300 points), followed by Fees (150 points) and Value Added (100 points). Proposals must pass two mandatory gates: no conflict of interest involving prior RFP development or review, and no record of poor performance within the past twelve months. Kentucky resident vendors will receive reciprocal preference, and preferences may also apply to Qualified Bidders or the Department of Corrections’ Prison Industries. Technical and Cost Proposals must be submitted as three separate documents with strict naming conventions and formatting rules—no hyperlinks, embedded files, or pricing in the Technical Proposal—and the total submission must not exceed 65,000 KB. Vendors must also provide comprehensive insurance coverage including $1 million per occurrence and $2 million aggregate for Commercial General Liability, Liquor Liability, and Automobile Liability, with certificates on ACORD forms naming the Commonwealth as an additional