RFP 7582 Utility Bill Printing, Mailing, & Insert Printing

The City of Corpus Christi is soliciting proposals under RFP 7582 for comprehensive utility bill printing, mailing, and insert printing services. The selected contractor will be responsible for receiving and processing daily data file transfers 24/7, printing and folding bills and inserts, envelope inserting, presorting, metering, and mailing. The scope requires strict adherence to postal standards, including the use of windowed envelopes, postal bar codes, OCR A scan lines, secure QR codes, and IMb-Intelligent Mail Barcode Tracing data for outbound tracking. All outgoing mail must conform to automated processing requirements, and envelopes must be stored in a climate-controlled environment. The contract consists of a two-year base term with two optional two-year extensions and a potential six-month month-to-month extension. To qualify, firms must pass a minimum requirements stage involving CASS certification, at least five years of established business experience, and a clean record regarding material lawsuits and regulatory issues over the last five years. Award decisions are based on a weighted scoring system comprising technical qualifications, team experience, project scope understanding, and prorated pricing. Additionally, the contractor must implement a secure data management plan adhering to industry-standard cybersecurity frameworks and comply with all federal and state data protection laws. Invoicing is conducted monthly, with submissions due by the 10th of each month. The City maintains the right to inspect all products and services, requiring immediate correction of any non-conforming items at no cost to the City. Proposals must be submitted in a sealed format by October 7, 2026, and must include a USB electronic copy along with required forms such as the Local Preference Program Certification and Disclosure of Interest.