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This Solicitation opportunity from Cherokee Nation was posted on July 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

RFP-CNE Conference Rooms Video Conferencing Upgrades

Closed
Procurement #164763State & Local

Contract Overview

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AI Contract Overview

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Cherokee Nation Entertainment, LLC is soliciting sealed bids for the procurement of audiovisual equipment to upgrade conference rooms across its facilities in Oklahoma, under Solicitation #164763. The scope of work is strictly limited to the supply of specified hardware including 11 Poly Studio V72 units, 11 Clickshare CX20 units, one Clickshare Bar Core, eight Sony 85-inch displays, eight Chief TV mounts, twelve HDMI cables, and one QSYS QIO Control Box, with all shipping costs included in the bid. The solicitation does not cover installation, wiring, or integration services, and no technical specifications beyond equipment model numbers are provided. Proposals must be submitted by July 24, 2026, and while the place of performance is identified as Oklahoma, no specific delivery locations or inspection points are defined. The contract does not include pricing data, estimated value, or detailed evaluation criteria, and no formal contract clauses from the Federal Acquisition Regulation, packaging requirements, inspection standards, or representations from offerors are present in the documentation. The sole point of contact for bids is Carla Davies at bids@cnent.com, and the procurement is conducted under NAICS code 423620 without any set-aside designation. Payment details, contracting officer information, invoicing protocols, and accounting codes are not provided, and the basis of award—whether lowest price technically acceptable or trade-off—is unspecified. All equipment must be delivered with manufacturer lead times included, and responses must be submitted as sealed bids without clear instructions on format, submission method, or electronic filing options.

General Info

Cherokee Nation seeks sealed bids for AV equipment delivery to Oklahoma facilities by July 24, 2026, no installation included.

Agency

Cherokee NationView Agency

NAICS

423620 - Household Appliances, Electric Housewares, and Consumer Electronics Merchant WholesalersView NAICS

Place of Performance

OK, USA

Set-Aside

NONE

Documents

(1)

164763_CNE_Conference_Rooms_Video_Conferencing_Upgrades_SOW

DOCXsow

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyCherokee Nation
Contacts1 person available
OfficeN/A
Organization / Agency
Cherokee Nation
View Agency Profile
Office AddressN/A

Full Description

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Cherokee Nation Entertainment, LLC is soliciting sealed bids for equipment upgrades for conference rooms.

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On-Site Installation, Training, and Warranty SupportThe contract involves on-site deployment of a system in Tahlequah, OK, encompassing installation, integration with existing infrastructure, and comprehensive training for staff to ensure operational proficiency. The scope requires the contractor to be physically present at the location to deliver hands-on support during implementation and to facilitate knowledge transfer to personnel responsible for ongoing use. A three-year warranty is included, covering equipment and system performance, with continuous technical support provided throughout the term to address malfunctions, troubleshooting, and system maintenance. All services must be completed in accordance with the requirements specified by the Cherokee Nation, with performance expectations tied to uptime, responsiveness, and staff readiness. The contract is classified as a subcontract under NAICS code 811212, which pertains to mechanical repair and maintenance services. It was posted on July 28, 2026, with a response deadline of July 31, 2026, indicating a tight turnaround for submissions. The Cherokee Nation is the contracting entity, and while no set-aside details or point of contact are listed, bidders are expected to adhere to the terms outlined on the official procurement portal. The requirement for on-site presence underscores the need for local availability and coordination with Cherokee Nation personnel, with no remote alternatives permitted for the core services.
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