RFP LITE LEGAL SERVICES (TORT LITIGATION MATTERS)

Philadelphia Gas Works (PGW) is seeking qualified legal service providers to handle tort litigation matters on its behalf, primarily defending the organization in cases filed in Municipal Court and the Court of Common Pleas in Pennsylvania. The solicitation, identified as RFP 35911, requires proposers to deliver comprehensive legal representation with a significant weekly on-site presence at PGW facilities in Philadelphia, demonstrating familiarity with PGW’s operations and strict adherence to the Pennsylvania Tort Claims Act. Proposals must include a detailed plan for integrating artificial intelligence into service delivery, explicitly outlining how AI will be used for data collection, storage, and processing, along with full compliance with applicable data protection regulations. Submission must be made as a searchable PDF via the pgw.procureware.com portal by May 20, 2026, at 2:30 p.m. Eastern Time, with no email submissions accepted. All proposals become the property of PGW and are subject to public disclosure under Pennsylvania’s Right to Know Law, with proposers waiving any claims to confidentiality or trade secret status. The contract includes mandatory insurance requirements, including General Liability, Automobile Liability, Excess/Umbrella, Professional Liability/E&O with a three-year tail, and Fidelity/Blanket Crime coverage, all issued by carriers rated A.M. Best A- or better and naming PGW, PFMC, and the City of Philadelphia as additional insureds with severability of interests. Compliance with Philadelphia Code §17-1400 is strictly enforced, requiring full disclosure of any use of consultants, political contributions made by the proposer or its representatives within the prior two years, and any subcontractor relationships, including names, addresses, and payments. Invoicing must be submitted electronically as searchable PDFs under 25 MB to APPOinvoices@pgworks.com, with payment processed via ACH after registration with Paymode-X or direct banking details submission to PGW’s Treasury. Hourly rates are capped at $225 for partners with five or more years of experience, $200 for other partners, $170 for senior associates, $155 for junior associates, and $135 for law clerks or paralegals, with a stated annual budget cap of $150,000. The contract has a one-year base term with up to four one-year option periods, exercisable at PGW’s sole discretion, and no formal FAR clauses are applicable; instead, contractual obligations