RFP No 100313-FY26-22 Snow and Ice Removal Services (Continuous)

The Town of Leesburg, Virginia, has issued a continuous solicitation for RFP No. 100313-FY26-22 to establish multiple term contracts for snow and ice removal services. The scope of work involves providing all necessary labor and equipment to clear snow and ice from Town rights-of-way, including streets, sidewalks, and trails, as well as Town-owned properties such as parking lots, the parking garage, and the police station. While the Town will provide sand, salt, and brine at no cost, the contractor is responsible for 24-hour operations, utilizing experienced, licensed operators and specialized equipment like all-terrain vehicles with plow blades and gas-powered snow blowers. Because this is a continuous solicitation, offerors may submit proposals at any time, with evaluations occurring on a rolling monthly or seasonal basis. The contract features an initial one-year term with the possibility of up to four additional one-year renewals. Award decisions are based on a weighted evaluation of price proposals, firm experience, capacity to perform, and personnel history. Contractors must adhere to strict safety standards, including compliance with OSHA, VOSH, and the Virginia Work Area Protection Manual, and must maintain significant insurance coverage, including $2,000,000 in general liability and automobile insurance. Additionally, the Town requires the use of Automatic Vehicle Location (AVL) devices for monitoring and may conduct pre-award and annual equipment inspections at the Town's maintenance facility. Proposals must be submitted electronically via email as a single PDF and must include specific certifications regarding non-collusion, conflicts of interest, and the absence of improper financial benefits to Town employees.