RFP - Nutrition Services Dairy Products

This solicitation seeks to establish an annual requirements price agreement for the supply of dairy products to Springfield School District No. 19 for the 2026–2027 school year, with the option for up to five annual renewals subject to budget approval, satisfactory performance, and competitive pricing. The contract requires delivery of dairy products, including at least 1.2 million half-pint containers annually, to 19 school district sites during school days between 6:00 AM and 1:00 PM. Vendors must ensure refrigerated transport maintaining milk temperatures between 34°F and 41°F, compliance with Oregon Department of Agriculture standards, and provide products with a minimum of seven days remaining shelf life upon delivery. Pricing adjustments are tied to Pacific Northwest Federal Milk Orders with escalation and de-escalation clauses based on raw milk costs as of May 22, 2026, and monthly thereafter. The District reserves the right to add authorized products with approval and to enforce strict packaging, marking, and labeling requirements consistent with state and federal regulations, including clean air and water standards and environmental certifications when contract values exceed designated thresholds. Award evaluation emphasizes a best-value trade-off approach with a total of 100 points distributed across proposed cost (45 points), product and service capabilities (30 points), and past performance and references (25 points). Submission of a signed proposal is a mandatory threshold requirement. The contract includes locally developed clauses addressing termination for default, contract periods aligned with the school year, and compliance with Buy American provisions. Vendors must provide certifications related to federal matters, suspension and debarment, lobbying disclosures, and environmental compliance as required. Delivery acceptance occurs at district-designated facilities, with payment contingent on formal acceptance. The contract administration framework imposes audit and recordkeeping obligations for three years post-final payment. While comprehensive federal acquisition clauses are not directly referenced, the contract adheres to applicable labor laws, environmental statutes, and procurement standards under federal and state jurisdiction. Proposals must be received by the specified deadline via electronic or physical submission to the District’s Business Office, with oversight by designated personnel responsible for contract performance.