RFP Secondary #CV26-100 College Corps Event Management and Support

The contract solicits a qualified contractor to provide comprehensive event management and support services for the College Corps Statewide Cohort Experience initiative, with the goal of fostering a shared sense of identity, connection, and purpose among fellows across California. The contractor will be responsible for planning and executing sixteen large-scale statewide events over a two-year period, from August 17, 2026, through July 31, 2028, including content planning, facilitator recruitment and training, production of event materials and branding, and full project management and logistical oversight. The contract has a maximum award value of $1,488,074.00, with mandatory minimum spending thresholds of $686,000 for personnel, staffing, and subcontractors; $188,000 for indirect event costs; and $537,000 for direct event costs. The solicitation requires a minimum of 25% Small Business participation and 3% Disabled Veteran Business Enterprise participation, both verified through the California Department of General Services certification system, and mandates submission of multiple certifications and declarations including Commercially Useful Function, DVBE Declaration, Bidder Declaration, and GenAI Reporting forms. The proposal evaluation process includes five distinct phases with a total score of 200 points: 10 points for clarity and responsiveness, 34 points for approach to scope of work, 40 points for an oral interview, and 60 points for cost evaluation, which constitutes the minimum required 30% of the total score per State Contracting Manual guidelines. Award will be made using a trade-off method to the highest-scoring qualified proposer, not the lowest price. All proposals must be submitted electronically via email in Microsoft Word format by July 4, 2026, and include mandatory attachments such as the Proposal Requirement Checklist, Cost Worksheet, Scope of Work Response, References, and certification forms. Performance will primarily occur at the Governor’s Office of Service and Community Engagement in Sacramento, though events will take place statewide and remote work requires prior approval. The contractor must adhere to California Public Contract Code, CalHR travel rates, and the Standard Agreement dated February 2025, while ensuring all deliverables meet state system compatibility standards and are approved solely by GO-SERVE. Electronic invoicing with the Agreement Number is required, and records must be retained for a minimum of three years with FIPS 140-2 encrypted data management. Key personnel,