RFP- Wasatch Back Wildfire Summit

Summit County, Utah, through its Lands and Natural Resources Department, is soliciting proposals from qualified event management professionals to provide planning, coordination, and logistical support for the inaugural Wasatch Back Wildfire Summit. Scheduled for May 17-18, 2027, in Park City, Utah, the event aims to convene key stakeholders to advance wildfire resilience across Utah and the Wasatch Back region. The selected consultant will manage an expected 100 to 200 attendees and will be responsible for program development, including speaker recruitment and session scheduling, as well as marketing strategies, budget management, and day-of event operations. Proposals must be submitted by November 17, 2026, and should include firm information, relevant experience from at least three comparable projects, a detailed project approach, two references, and a comprehensive fee proposal. Evaluation criteria include a 20 percent weight on the qualifications of key personnel, with bonus points awarded to local or based companies. The successful proposer must provide general liability and workers compensation insurance and will be required to negotiate a written agreement with the County Manager's Office. A comprehensive project work plan is required within two weeks of contract execution.