RFP2026-009 EM Food Services & Base Camps for Responding Crews

San Patricio County is seeking proposals under RFP2026-009 for as-needed emergency food catering and temporary base camp services to support personnel and responders during natural or man-made disasters. The selected vendors must provide all necessary staffing, equipment, and supplies to rapidly mobilize facilities at county-designated locations in Texas, with mobilization initiating at least 12 hours before the required arrival date. Base camp services include sleeping accommodations with cots and bedding, climate-controlled facilities, shower stations, portable toilets, power generators, and potable water. Food services require the provision of breakfast, lunch, and dinner, with all personnel maintaining required food handler or manager certifications in compliance with Texas DSHS regulations and Texas Food Establishment Rules. Proposals are due by 2:00 PM on September 17, 2026, and must include a Statement of Qualifications, a proposed cost of services, a conflict of interest questionnaire, and a certification regarding lobbying. Evaluation is based on experience, performance, capacity, and cost, and the county may award multiple contracts. Vendors must maintain active SAM.gov registration and comply with various federal and state mandates, including 2 CFR 200, HUD Section 3 requirements for contracts exceeding 100,000 dollars, the Davis-Bacon Act for applicable construction work, and Texas Government Code prohibitions regarding business with certain foreign entities. All quoted prices must be comprehensive, covering transportation, delivery, setup, labor, and materials, with a requirement for the vendor to leave premises in a neat and presentable condition upon demobilization.