RFQ-15A-26062200000000000314 | Snowplowing and Sanding for Westbrook Armory

The State of Maine Department of Defense, Veterans and Emergency Management is soliciting quotations for snow plowing and sanding services at the Westbrook Armory. The contract covers an initial performance period from November 1, 2026, to October 31, 2027, with four optional one-year extensions potentially extending the agreement through April 30, 2031. The scope of work requires the contractor to maintain clear access to parking areas, roads, and gates, ensuring all clearing and sanding is completed within six hours after a storm ends and that roads are fully cleared by 6:00 AM. Contractors must utilize Maine DOT-approved sand-salt mixtures and adhere to Maine DEP regulations for snow disposal. Award will be based on a Best Value trade-off methodology, considering price alongside conformity to specifications, quality of service, and past performance. Key requirements include the provision of specific minimum equipment, such as front-end loaders, a dump truck, a plow truck, and a truck-mounted sander, along with necessary backup equipment. All personnel must undergo a federal background check for facility access, and the contractor must maintain general liability, worker's compensation, and business auto insurance. Subcontracting is limited to 15 percent of the total work, and a detailed disaster recovery plan is required. Quotations must be submitted electronically via the Vendor Self Service system by 4:00 PM on July 22, 2026.