RFQ 27000 Mechanical/Electrical/Plumbing Engineering Services

Tulsa Public Schools is soliciting proposals under RFQ 27000 for qualified firms to provide mechanical, electrical, and plumbing engineering services for HVAC projects throughout the district. The scope of work includes all MEP engineering necessary for HVAC-only projects, with the selected firm also responsible for hiring and coordinating structural consultants, managing owner and contractor training, and overseeing warranty items. All specifications and bidding requirements must comply with the Public Competitive Bid Act. The contract period runs from the date of award through June 30, 2027, with the possibility of four optional one-year renewals. Proposals must be submitted electronically via the Beacon Bid portal by September 3, 2026. Evaluation is based on a weighted system focusing on public construction experience (30 points), similar construction experience (30 points), personnel qualifications (20 points), and financial and legal stability (20 points). The district will select the most responsible and responsive offerors through a process involving a responsiveness review, a qualifications review by a selection committee, and interviews with shortlisted firms. The contract utilizes a percentage-based fee schedule determined by project size, with standard payment terms of Net 30 days. Selected firms must provide comprehensive insurance coverage, including general liability, professional liability, automobile, and workers compensation. Compliance requirements are extensive, including adherence to the Copeland Anti-Kickback Act, the BYRD Anti-Lobbying Amendment, and various federal and state non-discrimination laws. Additionally, offerors must certify that they have conducted felony record searches for all employees assigned to school district property and must disclose any history of debarment or criminal convictions related to fraud or misrepresentation within the last ten years.